Executive Assistant

Role overview

An opportunity is available for a seasoned Executive Assistant to provide high-level support to senior leaders in a busy contract assignment. The position is centered on keeping executive schedules under control, arranging detailed travel, and helping leadership meetings operate without friction. Success in this role depends on sound judgment, careful attention to detail, and the ability to juggle multiple priorities with tact and confidentiality.

Key responsibilities

• Oversee executive calendars by booking meetings, handling scheduling conflicts, and keeping commitments aligned with business priorities.
• Plan and manage domestic and international business travel, including airfare, hotel arrangements, ground transport, and complete itineraries.
• Handle logistics for leadership meetings, such as reserving rooms, preparing agendas, and supporting follow-up actions.
• Watch for changes to calendars and respond quickly when priorities shift or urgent requests arise.
• Act as a trusted administrative partner by anticipating executive needs and delivering reliable day-to-day support.
• Prepare and share meeting documents so leaders are equipped for internal and external discussions.
• Maintain travel records and verify reservations to help business trips run smoothly from start to finish.

Requirements

• At least 7 years of experience supporting senior executives or leadership teams in an administrative capacity.
• Proven skill in managing complex calendars in a fast-moving business setting.
• Strong background in coordinating business travel with close attention to timing and logistical details.
• Experience organizing executive meetings and handling related scheduling tasks efficiently.
• Excellent organization and time-management abilities with the capacity to manage several deadlines at once.
• Strong written and spoken communication skills paired with a detail-focused approach.
• Ability to exercise discretion and handle confidential information appropriately.

Additional information

This is a temporary onsite role based in Torrance, CA. Robert Half states that it provides contract, temporary, and permanent placement solutions across finance and accounting, technology, marketing and creative, legal, and administrative and customer support functions. Contract and temporary professionals may be eligible for medical, vision, dental, life, and disability insurance, and may also enroll in the company 401(k) plan. Qualified applicants with arrest or conviction records will be reviewed in line with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. Applicants for U.S. roles must be legally authorized to work in the United States. Robert Half also notes access to online training, competitive compensation and benefits, and use of its mobile app for job alerts and application features. The company is an equal opportunity employer and references its Terms of Use and Privacy Notice.