Executive Assistant

About Fluidstack

Fluidstack’s mission is to enhance human freedom by accelerating AI infrastructure. Historically, technology has freed people from survival tasks, and AI promises to expand this freedom further—provided it aligns with human values. Fluidstack aims to deliver unprecedented computing power for AI by innovating across hardware and software layers, operating large-scale data centers with speed and scale as competitive advantages. We welcome passionate individuals who share this vision.

About the People Team

The People team supports Fluidstack's goal to create the best workplace possible by managing systems, environments, and partnerships that enable talented individuals to focus on meaningful challenges. Their work ranges from organizational infrastructure to employee experiences and leadership support, emphasizing not just outcomes but the processes behind them.

Role Purpose

As Fluidstack’s leadership expands, this role is designed to relieve executives from demanding scheduling, logistics, and communication duties. The Executive Assistant maximizes executive efficiency by handling calendar management, travel plans, meeting preparation, and communication filtering with precision and care.

Role Details

This position operates within a shared-services model, collaborating with other Executive Assistants to ensure consistent support for leadership and smooth coverage. The role is a vital multiplier—anticipating executive needs, streamlining workflows, and enabling leaders to focus on high-impact decisions beyond administrative tasks.

Key Responsibilities

• Within the first 30 days: onboard and observe assigned executives to understand their priorities and communication styles, take control of calendar management, and develop a communication rhythm.
• By 60 days: independently manage scheduling, travel, and logistics, coordinate with other EAs for seamless coverage, take charge of meeting preparations including agendas and follow-ups, and proactively manage potential scheduling conflicts.
• By 90 days: operate with executive trust to manage time and logistics autonomously, establish clear procedures for task prioritization and escalation, and identify process improvements to enhance overall EA team effectiveness.

Ideal Candidate Profile

• Genuine interest in leadership dynamics and executive effectiveness.
• Kind, thoughtful interaction style with leaders, colleagues, and external partners.
• Clear, precise, and approachable communication that reflects executive standards.
• Professional pride in delivering meticulous, high-quality support.
• Experience supporting senior leaders and managing complex scheduling with judgment.
• Ability to prioritize requests based on importance and escalate appropriately.
• Exceptional organizational skills ensuring reliability and no overlooked details.
• Background could include executive support, operations, customer success, event management, or chief of staff roles.

Success Characteristics

• Focus on how outcomes are achieved, analyzing past and planning forward effectively.
• Proactive problem solving and anticipation of needs.
• Empathy and respect for the human side of leadership.
• Drive to elevate company operations through excellence and innovation.

Additional Preferred Experience

• Prior support of C-suite or founders especially in growth-stage environments.
• Comfort working across different time zones and remote teams.
• Experience creating scalable EA systems and tools such as templates and SOPs.

Compensation and Benefits

• Competitive salary range from $165,000 to $240,000 annually, reflecting experience and qualifications.
• Equity options as part of total compensation.
• Retirement or pension plans aligned with local standards.
• Health, dental, and vision insurance coverage.
• Generous paid time off consistent with regional norms.

Commitment to Equity

Fluidstack is an equal opportunity employer. Applications are evaluated without regard to legally protected characteristics. The company also fairly considers candidates with arrest or conviction records as allowed by law.