Executive Assistant

Role Overview

The Executive Assistant to the CEO plays a crucial role in providing top-tier administrative and organizational support, ensuring smooth operations within the CEO's office. Acting as a central administrative liaison among the Board of Directors, executive leadership, and various stakeholders, this position oversees calendar management, communication handling, governance administration, coordination of leadership meetings, and management of executive follow-ups.

Key Responsibilities

• Deliver high-level administrative assistance to the CEO and assigned team members.
• Oversee the CEO's schedules, emails, travel plans, and executive logistics, efficiently resolving conflicts and safeguarding precious executive time.
• Organize meetings involving the Board of Directors, Executive Committee, executive leadership, including preparation of agendas, materials, minute-taking, record keeping, and tracking follow-ups to guarantee prompt completion of tasks.
• Create, review, and distribute professional documents such as correspondence, reports, presentations, and other executive materials with precise attention to detail.
• Maintain and monitor tracking systems related to CEO priorities, committees, Board undertakings, and special projects to ensure deadlines and action items are met.
• Act as the main contact point for the CEO's office, communicating with Board members, leadership teams, partners, governmental bodies, vendors, and community representatives with professionalism.
• Facilitate special projects, company initiatives, CEO events, Board retreats, and leadership meetings as required.
• Exhibit initiative, professionalism, excellent organizational aptitude, and the ability to juggle varied responsibilities effectively in a dynamic setting.
• Handle sensitive, confidential, and proprietary information discreetly, upholding top levels of professionalism and confidentiality.
• Perform additional duties as assigned.

Candidate Qualifications

• Academic background of at least a bachelor's degree or equivalent, or a minimum of seven years in an administrative assistant role.
• Prior experience or familiarity with healthcare is favored.
• Strong command of Microsoft Office applications.
• Maintain a professional and approachable demeanor.
• Possess critical thinking abilities, autonomy in action, and sound judgment skills.
• Demonstrate robust interpersonal skills to develop and maintain workplace relationships.
• Excellent communication abilities coupled with organizational competencies, capable of multitasking and prioritizing duties.