Document Controller

Job Overview

We are seeking an experienced Document Controller to join our team in Riyadh, Saudi Arabia. The ideal candidate will possess either a Diploma or Bachelor's degree in Business Administration or a related discipline, backed by relevant qualifications or at least five years’ experience in Document Control within the construction sector. Experience working in the GCC, particularly Saudi Arabia, is mandatory, and familiarity with Document Management Systems like Aconex and Unifier is highly desirable.

Key Responsibilities

• Manage and log all incoming and outgoing correspondence, project drawings, submittals, and related documents systematically.
• Maintain and update project logs to assist in the creation of accurate and timely reports.
• Organize the project filing system in accordance with project standards to ensure efficient document retrieval.
• Support the drafting, distribution, and filing of correspondence such as letters, internal memos, and reports.
• Compile and distribute minutes of project meetings in a timely manner.
• Follow up regularly with site supervision teams on outstanding correspondence and submittals, issuing reminders as necessary.
• Collaborate with site supervision to gather data required for report preparation.
• Maintain logs of QA documentation and assist in report preparation related to quality assurance.
• Handle the logging of all project-related electronic communications and documentation.
• Keep the project site notice board updated with relevant notices, certifications, and policy statements.
• Manage and update records and coordination copies of contract documents, drawings, specifications, and submittals.
• Process and return reviewed submittals to contractors and clients, including affixing required stamps and filing as per PQP standards.
• Generate weekly and monthly reports on outstanding submittals to the Resident Engineer and Project Team.
• Maintain daily, weekly, and monthly backups of project files for data security.
• Monitor the office environment for potential safety issues and report findings to the Resident Engineer or Site HSE.
• Perform archiving and e-archiving of all project documents at project completion, ensuring records are properly maintained.
• Coordinate with the Site Office Department on administrative matters such as timesheets, project stamps, letterheads, and leave applications.

Qualifications and Skills

• Diploma or Bachelor's in Business Administration or any related field.
• Minimum of five years’ experience in construction document control.
• Proven experience in GCC, specifically Saudi Arabia projects.
• Broad expertise covering multiple disciplines and entire project life cycles.
• Proficiency in Microsoft Office Suite, including Word, Excel, and PowerPoint.
• Comprehensive knowledge of document management software such as Aconex and Unifier.

Additional Information

Please note that only shortlisted candidates will be contacted for further consideration.