Document Controller

About Bouygues Construction Australia and the Opportunity

Bouygues Construction Australia has been a leader in delivering major civil infrastructure, engineering, and energy projects nationwide for over 25 years. Join a distinguished team contributing to Antarctic research and operations through the AIR Alliance, a collaboration between Bouygues Construction Australia, the Australian Antarctic Division, Stantec, and Mott MacDonald. This role offers a chance to work on consequential and challenging projects in one of Earth's most unique environments.

Role Overview

The Document Controller is vital for maintaining the accuracy, integrity, and accessibility of all project-related documentation throughout the program. You will oversee control of records, drawings, correspondence, registers, and templates, ensuring compliance with agreed standards and project guidelines.

Key Responsibilities

• Ensure precise capture, version control, and maintenance of all project documents consistent with AIR Alliance standards.
• Maintain current, traceable, and accessible project information to support governance and decision-making processes.
• Uphold compliance with document control standards, including naming conventions, metadata integrity, workflows, and approval paths, escalating risks as necessary.
• Manage prompt release and distribution of controlled documents to stakeholders, ensuring they receive accurate and approved information for project tasks.
• Provide reliable, complete, and auditable documentation to support project assurance and audits throughout the project lifecycle.
• Protect project information by controlling access, permissions, and following information security protocols.
• Operate the document management system daily to register, code, and advance documents efficiently through workflows.
• Maintain accurate metadata and naming conventions to facilitate document traceability and findability.
• Coordinate document reviews, approvals, and dispatches, ensuring smooth workflow and timely processing.
• Offer guidance and training to teams on document control procedures and information management systems.
• Monitor document statuses, track pending actions, and escalate bottlenecks or compliance issues impacting project timelines or data quality.
• Keep document registers, logs, and templates orderly and consistent with approved formats.
• Assist in preparing comprehensive documentation for audits, governance reviews, and assurance activities.
• Support onboarding processes by managing system access and orienting new team members to document control protocols.
• Engage and coordinate with internal and external stakeholders to exchange controlled documents while ensuring compliance and completeness.

Qualifications and Experience

• Relevant qualifications in business administration, project administration, information or records management, or equivalent practical experience in document control.
• Proven experience handling document control or information management within construction, engineering, infrastructure, or large complex projects; experience in alliance or joint-venture settings is highly desirable.
• Strong expertise with document management systems and controlled documentation processes, supported by training or qualifications in related administrative or information management fields.
• Demonstrated ability to manage extensive technical documentation like drawings, specifications, registers, and correspondence accurately and consistently.
• Comfortable working with engineering drawings and technical documents ensuring completeness and traceability of project records.

Diversity and Inclusion

Bouygues Construction Australia is committed to diversity and actively encourages applications from Aboriginal and Torres Strait Islander peoples.