Buyers Admin Assistant

Overview

As a Buyers Admin Assistant at COS, you will provide crucial support to the Buying team to ensure the efficient daily functioning of the department. Your role involves coordinating samples, maintaining accurate product data, and assisting with buying activities throughout the product development stages. Collaborating closely with various teams, you will contribute to delivering collections aligned with the brand's vision and customer expectations.

Key Responsibilities

• Support buying administration tasks including managing product information systems, updating product summaries, and assisting with order adjustments and reports.
• Oversee sample management by tracking sample flow, maintaining records, and facilitating sample-related requests across departments.
• Serve as a communication hub between cross-functional teams and other departments to ensure timely and precise information sharing.
• Coordinate daily activities, monitor important milestones, and proactively assist the team in meeting critical deadlines.
• Organize and prepare the Buying Team for fit sessions, manage fitting lists prioritization, and handle sample steaming.
• Assist in competitor analysis, trend monitoring, and sales evaluations to provide insights that aid buying decisions.

Candidate Profile

Alignment with COS’s core values—being open-minded and curious, daring to be different, striving for constant improvement, and embracing ownership—is paramount. Beyond values, the ideal candidate will have:

• Prior experience as a Buying Intern or Buyers Admin Assistant, preferably in fashion.
• Intermediate digital proficiency, particularly in Microsoft Excel and PowerPoint, with capability to navigate product management and business software.
• Strong organizational abilities to juggle multiple priorities, pay close attention to detail, and thrive in a fast-paced setting.
• Excellent communication skills to effectively collaborate with cross-functional teams and nurture positive relationships.
• Commercial acumen and customer insight, understanding market trends, preferences, and main product influencers in fashion retail.
• An analytical mindset comfortable with interpreting sales data, product reports, and information to guide decisions.

Additional Information

This role includes a full-time permanent contract and a 12-month temporary contract, both based onsite at the London Head Office, working five days per week.

Benefits

• Attractive employee benefits with broad development opportunities globally.
• 25% staff discount applicable across all H&M Group brands in stores and online.
• Participation in the H&M Incentive Program (HIP).
• Up to 25 days of annual holiday.
• Annual health assessments.
• Pension scheme enrollment.
• Access to discounts on various activities and financial/lifestyle products through benefits portal.
• Cycle to work program.
• Discounted gym memberships.
• Employee support via Retail Trust.
• Private health and dental insurance.

Inclusion and Diversity

COS commits to fostering an inclusive, diverse, and equitable workplace by building teams that combine varied knowledge and experiences. Diversity is valued as it positively influences problem-solving, perspectives on possibilities, and relationships within the global workforce and customer base. All aspects of diversity are considered throughout the recruitment process.

About COS

COS provides ready-to-wear apparel and accessories known for exceptional quality and timeless design. Inspired by modern culture, global cities, and fashion movements, the brand emphasizes craftsmanship, innovation, and materiality to create collections that blend contemporary style with enduring appeal.