Business Development Assistant

Role Overview

We are looking for a proactive and tech-savvy Business Development Assistant to support leadership in daily operations and contribute to business expansion. This multifaceted position blends executive assistance, lead generation, AI-driven workflow optimization, bookkeeping, and business growth activities. The ideal candidate exhibits strong organizational skills, initiative, quick learning ability, and a passion for enhancing productivity and efficiency.

Key Responsibilities

• Leverage AI technologies such as ChatGPT and other productivity tools to streamline workflows, automate routine tasks, derive business insights, and support growth efforts.
• Conduct thorough lead generation by researching potential clients, qualifying prospects, and assembling targeted contact databases.
• Engage in outbound cold calls to introduce company services to prospects and arrange meetings or follow-ups.
• Analyze companies, markets, competitors, and industry trends to uncover new business opportunities.
• Maintain precise records of leads, communications, and follow-up activities within the CRM system.
• Provide executive administrative support including calendar scheduling, email management, appointment coordination, and document preparation.
• Monitor company expenditures and organize financial documentation for reporting purposes.
• Handle bookkeeping duties through QuickBooks, including categorizing expenses, managing invoices, and maintaining basic financial records.
• Create reports, spreadsheets, and summaries to aid business decision-making.
• Organize digital files and operational documents to ensure systematic recordkeeping.
• Identify process improvement opportunities and suggest efficient systems and workflows.
• Take ownership of designated projects, independently troubleshoot, and resolve issues proactively.
• Carry out additional administrative and business support tasks as assigned.

Qualifications and Skills

• At least 2-3 years experience in roles such as Executive Assistant, Virtual Assistant, Business Development Assistant, or similar.
• Proven experience with QuickBooks for bookkeeping and expense tracking.
• Demonstrated ability in lead generation, prospect research, and outbound cold calling.
• Familiarity with CRM platforms like HubSpot, Salesforce, or Zoho is advantageous.
• Comfortable utilizing AI tools (e.g., ChatGPT) and productivity software to enhance efficiency.
• Exceptional research and analytical skills to collect and organize data proficiently.
• Excellent written and verbal communication in English.
• Proficient in Google Workspace and Microsoft Office suite.
• Strong attention to detail, excellent organizational skills.
• Capable of independently managing multiple tasks, prioritizing effectively, and meeting deadlines.
• Self-driven with a high degree of initiative and problem-solving skills.
• Professionalism, reliability, and ability to maintain confidentiality.

Additional Information

• Paid training provided.
• This role offers a work-from-home arrangement.