Assistant Procurement Manager - Marketing

About Charlotte Tilbury Beauty

Founded in 2013 by British makeup artist Charlotte Tilbury MBE, Charlotte Tilbury Beauty has transformed how makeup is applied globally by offering products that are easy to use, select, and gift. The company has grown rapidly over the past decade and is recognized worldwide, operating in more than 50 markets with a global team of over 2,300 employees. The brand prides itself on innovative retail and product launches driven by cutting-edge technology and a collaborative culture that embraces challenges and innovative thinking.

Role Overview

The Assistant Procurement Manager - Marketing will support procurement and supplier relationship management across various marketing categories such as Creative & Production, Media, PR, Influencer Agencies, Events, Content Creation, Brand Partnerships, Digital Marketing, and Marketing Technology. Reporting to the Global Head of Indirect Procurement and collaborating closely with the Procurement Manager and marketing teams, this role entails managing sourcing projects, supplier performance, contract negotiations, and procurement compliance to optimize costs and deliver value. The position requires handling multiple projects in a fast-paced, digitally advanced environment, with a global scope.

Key Responsibilities

• Conduct spend mapping analysis of all indirect expenses and present cost-saving insights to the Marketing Procurement Manager.
• Generate and maintain procurement reports including evaluations of supplier performance, cost trends, and contract statuses.
• Ensure adherence to company policies, regulatory requirements, and sustainability criteria in all procurement activities.
• Support negotiation efforts with suppliers to secure advantageous contract terms, pricing, and service levels.
• Assist in evaluating and managing supplier relationships to ensure quality, cost-effectiveness, and reliability of marketing procurement.
• Manage contract administration ensuring compliance with agreed terms and conditions for marketing procurement.
• Participate in sourcing activities guided by the marketing category lead.
• Provide comprehensive tender support, including preparation and evaluation of RFIs/RFPs, and compiling analyses and scorecards.
• Coordinate Quarterly Business Reviews (QBR) with key suppliers, organize annual meetings, track improvement actions, and monitor KPIs.
• Oversee rebate management with regular communication with the finance team to ensure accurate accruals and audit readiness.
• Lead specific cost initiative projects aligned with personal developmental goals and the Head of Indirect Procurement's savings targets.
• Occasionally assist with projects in other indirect procurement categories.

Reporting Structure

This role reports directly to the Global Head of Sourcing - Indirect.

Candidate Profile

• Adept at rapidly assimilating new information and effectively sharing knowledge with the team.
• Meticulous attention to detail, capable of managing several projects simultaneously without errors.
• Strong time management skills to balance competing demands and meet deadlines.
• Proficient in project management, including sourcing tenders and RFP protocols.
• Keen commercial awareness with a desire to develop negotiation skills and build strong supplier and stakeholder relationships.
• Self-directed with the ability to prioritize workload and deliver outcomes with minimal supervision.
• Experienced with Microsoft Excel and PowerPoint; familiarity with Monday.com project management software is advantageous.

Experience & Technical Expertise

• Previous procurement experience in a digitally advanced sector or an online cosmetics/personal care retailer.
• Proven capability in project management.
• Demonstrated success in building and maintaining operational stakeholder relationships.
• Experience supporting digital/SaaS procurement activities.
• Background in performance management service procurement is beneficial.
• Advanced data analysis skills with Excel, including use of V-lookups, nested IF functions, pivot tables, and filters.
• Comfortable working with ambiguous or incomplete data.
• Experience utilizing e-sourcing platforms in the source-to-contract process; involvement in implementation is a plus.
• Some involvement in formal contract drafting preferred.

Benefits and Work Environment

• Join a mission-driven and rapidly expanding company focused on empowering individuals through beauty.
• Flexible hybrid work model tailored to employee preferences.
• 25 days of annual leave plus public holidays and an additional birthday leave day.
• Inclusive parental leave policies supporting diverse family needs.
• Financial benefits including pension contributions and life insurance coverage.
• Wellness and social programs such as Medicash, Employee Assistance Programs, and regular social events.
• Pet-friendly workdays and generous discounts and gifting opportunities on products.

Diversity and Inclusion

Charlotte Tilbury Beauty values diversity and inclusion by welcoming candidates from varied backgrounds, cultures, beliefs, and perspectives, reflecting its global clientele and team.