Administrator

Role Overview

The Administrator is tasked with overseeing, coordinating, and directing various administrative functions to ensure smooth operations within the department. Key duties include supervising daily activities, managing office events and supplies, and supporting senior leadership.

Key Responsibilities

• Manage daily departmental operations and assist staff with clerical duties.
• Handle incoming phone calls by providing information or redirecting as appropriate.
• Maintain office supplies inventory and ensure all equipment is operational. Order necessary stationery and supplies promptly.
• Organize and facilitate office events such as meetings, conferences, interviews, orientations, and training sessions.
• Provide dedicated administrative assistance to executives, business leaders, and senior members.
• Prepare meeting logistics and teleconference arrangements; document and distribute minutes and follow-up action items efficiently.
• Oversee timely and precise review and distribution of leadership communications including weekly and monthly reports.
• Assist the Executive Team with preparations for annual leadership and strategic planning meetings.
• Draft and polish correspondence, presentations, and other official documents. Manage onboarding processes including staff training and provision of resource materials.
• Ensure the policy and procedure manuals are updated and maintained accurately following leadership guidance.
• Support Health, Safety, and Environment (HSE) initiatives by participating in safety awareness and incident reporting in line with company policies.

Qualifications

• Bachelor's degree in Business Administration or a related discipline.

Experience

• At least 5 years of professional experience, with a minimum of 3 years in relevant administrative roles.
• Experience working within the GCC region for 2 years is advantageous.