Administrative Assistant

About Al Dallal Real Estate

Al Dallal Real Estate is a company headquartered in Dubai, specializing in rental property services across the city and the wider UAE region. The firm connects tenants—both residents and businesses—with appropriate rental properties in different neighborhoods, working closely with clients, property owners, and local partners to ensure seamless rental transactions. The company prides itself on professionalism, in-depth local market insight, and prompt service. Joining the team provides an opportunity to be part of a growing enterprise within a thriving real estate market.

Role Overview

The Administrative Assistant position is a full-time role situated on-site in Dubai. This role centers on managing everyday office functions such as handling incoming calls, responding to email inquiries, and maintaining orderly files and records. The assistant facilitates real estate agents by coordinating schedules, preparing necessary documents, and organizing property viewing appointments. Additional duties include welcoming visitors, offering basic details about company services, and ensuring the reception and office areas are tidy and organized. Collaboration with colleagues is essential, along with providing support for executive administrative duties as required and optimizing administrative procedures to promote smooth rental operations.

Responsibilities

• Manage routine office tasks including phone handling, email responses, and record keeping.
• Provide scheduling support for real estate agents, including appointment setting and document preparation.
• Organize logistics for property viewings and maintain orderly office and reception spaces.
• Greet visitors and deliver introductory information about company offerings.
• Collaborate with team members and assist with executive administrative duties when needed.
• Contribute to improving administrative processes to enhance operational efficiency.

Qualifications

• Proven skills in administrative and executive support with experience in office management.
• Strong clerical abilities such as data entry, filing, document preparation, and record management.
• Excellent communication skills, including professional telephone etiquette, to engage with clients, property owners, and internal staff.
• Proficient use of office software suites like MS Office and solid general computer literacy.
• Capability to prioritize workload effectively and thrive in a fast-moving workplace.
• High professionalism, keen attention to detail, and a customer-oriented approach.
• Previous experience in the real estate sector or customer service-oriented industries is beneficial.
• Fluent in English with additional language skills such as Arabic viewed favorably.