Administration Officer

Overview

Located in Cairns, the Administration Officer role involves delivering essential administrative, transactional, and general office assistance while serving as the primary point of contact for employees, clients, and visitors. The position is integral to maintaining an organised and efficient office environment by managing precise records, coordinating documents, and offering support for daily team activities.

About Austal

Austal stands as Australia's internationally recognised shipbuilder and Defence prime contractor, specialising in maritime technology solutions. The company designs, builds, and supports defence and commercial vessels with operations across Australia, the USA, the Philippines, and Vietnam. Its In Service Support division provides everything from routine maintenance to major system overhauls, ensuring vessels remain mission-ready through comprehensive lifecycle maintenance strategies.

Key Responsibilities

• Deliver general administrative assistance to support daily tasks and team priorities.
• Serve as the initial contact point for employees, clients, and visitors, handling inquiries professionally.
• Maintain and update accurate records, databases, and registers to ensure easy information retrieval.
• Prepare, revise, and file company documents, reports, and correspondence following organisational standards.
• Assist in coordinating site access protocols, meetings, and other administrative functions to help the team meet its objectives.

Qualifications and Experience

• Previous experience in administration, project support, or office assistance roles.
• Proficient use of Microsoft Office, especially Word and Excel.
• Strong organisational abilities to manage several tasks concurrently and respect deadlines.
• Meticulous attention to detail ensuring work accuracy.
• Capable of working autonomously while contributing positively within team settings.
• Familiarity with Accounts Payable and Accounts Receivable processes is advantageous.
• Certificate II in Business Administration or equivalent relevant qualification.
• Experience or exposure to project administration, management, or planning processes.

Benefits and Culture

• Attractive remuneration and benefits package.
• Access to professional growth and training opportunities.
• Supportive, dynamic workplace atmosphere.
• Potential career progression within the expanding organisation.

Diversity and Inclusion

Austal is dedicated to fostering a safe, inclusive, and diverse workplace. The company actively encourages applications from Aboriginal & Torres Strait Islanders, individuals of all backgrounds, ages, sexual orientations, and those with disabilities. Veterans are also welcomed to apply.