Team Assistant (m/f/d)

About Mars Holding GmbH

Mars Holding GmbH, originating as a small family business, has developed into a trusted partner in logistics and passenger transport. We support parcel services in meeting the growing demands of modern customers during the last mile and offer flexible, reliable passenger transportation in cooperation with Bolt. Our company culture values trust, teamwork, and continuous development. We empower our employees to take responsibility, contribute ideas, and grow within an engaged team that supports each other.

What We Offer

• Various financial benefits and discounts for gym memberships.
• A modern office environment equipped with high-quality facilities.
• Latest operational tools: choice between MacOS or Windows, iPhone or Android devices, and one or more monitors at your workstation.
• Flexible working hours adaptable to daily needs and workload.
• Opportunities for professional and personal development.
• Company events and business trips to international locations.

Key Responsibilities

• Manage general office and team organization including scheduling, correspondence, and filing.
• Carry out administrative tasks within the administration department.
• Assist in improving and utilizing digital tools and processes.
• Act as a liaison between the team, internal departments, and external contacts.
• Handle internal and external communication via phone and written correspondence.
• Prepare, check, and submit forms and documents both online and via post.
• Manage deadlines and follow up on pending tasks.
• Maintain correspondence including protocols and documentation of official notices.
• Review and file official documents, entering relevant data into the system.
• Organize appointments and meetings, and accompany during official visits.
• Serve as an interface between specialist departments and external agencies.

Candidate Requirements

• Completed commercial or administrative training or an equivalent qualification.
• Capable of clear and factual communication.
• Ability to work independently and with goal orientation.
• High flexibility, resilience, initiative, and commitment.
• Willingness and ability to learn new tasks and participate in training and development programs.
• Proficient use of common office software and digital form portals (e.g. internal government portals).
• Strong written communication skills and attention to detail.
• Organizational aptitude, deadline awareness, and an autonomous working style.
• Discretion and confidentiality in handling sensitive data.
• Good command of German; English skills are advantageous.
• Familiarity with MS Office applications and Jira.

How to Apply

If this opportunity interests you, please send your complete application including your salary expectations and earliest possible starting date. We look forward to getting to know you.

Contact person: Adriana Pinto
Phone: +49 171 4723446
Email: [email protected]