Senior Office Administrator

About the Company

Worley is an international firm based in Australia, specializing in energy, chemicals, and resources. They provide consulting, engineering, procurement, construction, and operations services across the entire project lifecycle, supporting customers with sustainable and AI-enhanced solutions.

Role Purpose and Overview

The Senior Office Administrator will ensure the achievement of HSSEQ objectives through leadership and active participation. The role focuses on overseeing safe, timely, and cost-effective project delivery, producing quality outputs that maximize value for owners and stakeholders. The position involves managing cost and estimating functions and providing support to project controls and owner teams.

Key Responsibilities

• Manage office administration and facilities coordination.
• Support personnel administration and staff mobilization activities.
• Handle logistics including flight bookings, hotel arrangements, site accommodation, and transportation.
• Coordinate staff transfers between headquarters, site, and home countries.
• Manage vehicle allocation, drivers, and transportation schedules efficiently.
• Respond to emergency travel and mobilization requests as needed.
• Keep logistics expenditures within approved budgets.
• Maintain administrative records, filing, and correspondence management.
• Assist document controllers with transmittals, courier services, and archiving.
• Handle incoming and outgoing correspondence ensuring confidentiality and controlled access.
• Maintain personnel attendance, timesheets, and leave documentation; liaise with HR and project controls for validation and payroll inputs.
• Monitor annual leave balances and assist with leave planning and reminders related to contract expiration and leave policies.
• Manage vendors related to administration such as transport, catering, cleaning, and accommodation.
• Support procurement processes including collecting quotations, following up on purchase orders, and managing service contracts.
• Track vendor performance and ensure compliance with service levels.
• Process and verify invoices and supporting documents for finance.
• Maintain petty cash records if applicable.
• Coordinate administrative communications with clients and contractors.
• Facilitate client audits, meetings, and visits including logistics and arrangements.
• Ensure adherence to company, client, and regulatory administrative procedures and site regulations.
• Support internal and external audits such as HR, HSE, ISO, and client audits.
• Update administrative procedures and maintain tracking systems.
• Provide regular reports on administrative status to project management.

Qualifications and Experience

• Bachelor’s degree in any field or an equivalent qualification from an accredited university.
• Minimum of 10 years of relevant administrative experience, with at least five years in the GCC region.
• Proven experience in Oil & Gas or Petrochemical projects.
• Essential experience working on ADNOC projects.
• Offshore project experience is required.

Company Culture and Values

Worley fosters a values-driven culture emphasizing inclusion, innovation, and belonging. The company encourages growth by reskilling employees for transitioning to low-carbon energy infrastructure and technology sectors, offering diverse career paths with no barriers to success.

Additional Information

This position demands full-time on-site presence in Abu Dhabi, United Arab Emirates. The role is within the administrative support function and aligns with the project's stringent safety, quality, and budgetary goals. All applicants are advised to independently verify employer credentials and protect personal information during application processes.