Property Administrator

Role overview

Fengate Asset Management is looking for a Property Administrator to help manage the day-to-day site activities for a portfolio of buildings in the GTHA.

Key responsibilities

• Prepare invoices for payment processing and handle related requests from the Accounting and Administration teams.
• Share notices and other communication pieces with tenants.
• Build and sustain effective working relationships with tenants, vendors, security staff, cleaning teams, and contractors so property operations run smoothly.
• Support the preparation of meeting packages, including agendas, minutes, property management reports, attachments, financial statements, and other related documents.
• Receive and address incoming service requests from residents.
• Assist with tenant relations activities and with monthly and quarterly reporting deliverables.
• Help keep property-specific emergency procedures up to date.
• Maintain key records and logs for fob devices.

Qualifications

• Post-secondary education is required.
• Strong verbal and written communication abilities are needed.
• The role calls for excellent attention to detail and the ability to manage time well while balancing several priorities and deadlines.
• Previous experience in property administration is required.
• Experience using Yardi will be considered an advantage.
• Comfort with the MS Office suite, including Copilot, is required.

Additional information

This position supports site operations for a building portfolio across the Greater Toronto and Hamilton Area (GTHA).