Project Document Controller

About SJ Group

SJ Group is a global urban and infrastructure consultancy with over 75 years of successful project delivery. With a network of more than 16,000 specialists across 120 offices in over 40 countries, SJ combines worldwide expertise with local experience. The firm focuses on creating meaningful infrastructure and urban solutions that balance identity, character, and peace of mind for communities around the world.

Role Overview

The Project Document Controller will report to the Project Lead and handle the coordination, setup, and upkeep of the document management system for projects. This role ensures efficient processing, storing, archiving, and retrieval of project-related documents while maintaining strict confidentiality and security compliance.

Key Responsibilities

• Manage the flow of project documents between clients and users, adhering strictly to security protocols.
• Coordinate the establishment of file management and archival systems in alignment with industry best practices.
• Provide support to system users to foster clear understanding of process and system requirements.
• Maintain both electronic and physical document archives, ensuring records management follows policies, good practices, and legal standards.
• Process document retrieval requests promptly.
• Perform periodic audits to verify compliance with document control procedures.
• Collaborate and coordinate with the management team on document-related matters.
• Generate monthly document analytics reports using established KPIs focusing on quality and performance.
• Exhibit strong communication and coordination abilities to support team needs.
• Assist with preparation of monthly project reports.
• Provide technical administrative support to the project team.

Candidate Requirements

• Diploma in Engineering or a Technology-related field.
• At least 3 years of experience in document control roles.
• Experience in handling large, complex projects is advantageous.
• Proficient in Microsoft Excel, Word, SharePoint, and PowerPoint.
• Strong organizational skills with a systematic approach to work.
• Effective communication abilities.
• Familiarity with document management systems such as Aconex, Fulcrum, ProjectWise, etc., is a plus.

Additional Information

At Surbana Jurong, teamwork, creativity, and a positive workplace culture are highly valued. Join our team to make meaningful contributions that impact the world positively.