Project Coordinator

Overview

This contract role as a Project Coordinator is based in Toronto, ON, requiring a hybrid work schedule with 3-4 days onsite. The position is pivotal in managing security assessment engagements while coordinating between internal teams and external vendors to ensure compliance with enterprise and regulatory standards.

Key Responsibilities

• Serve as the primary contact for internal partners; consistently monitor various service request platforms such as Jira Service Desk and Outlook mailboxes.
• Conduct initial assessments of incoming security requests, verifying the engagement details and validating response accuracy.
• Coordinate with third-party vendors, enterprise application teams, and other stakeholders to schedule security assessments aligned with compliance requirements.
• Create and track program timelines, highlight critical milestones, and proactively address potential scheduling challenges.
• Guide security assessment activities by responding promptly to requests, clarifying policies, standards, and processes, and managing inquiries related to security assessments and issue resolution.
• Maintain detailed documentation concerning programs and engagements, including process documents and team communication platforms.
• Prepare management and executive reports such as engagement metrics and audit documentation.
• Support the Senior Manager in vendor management tasks.

Qualifications and Skills

• Proven experience in large IT environments, particularly in operational services, PMO, or managing multiple project implementations.
• Strong multitasking capabilities for managing numerous incoming requests efficiently.
• Exceptional verbal and written communication skills.
• Understanding of IT development and information security principles.
• Familiarity with project management methodologies and software development lifecycle (SDLC), including secure development practices.
• Ability to perform effectively under pressure in a dynamic setting with frequently changing priorities.
• Self-driven with minimal need for supervision.

Additional Information

Mindlance is proud to be an equal-opportunity employer, committed to inclusive, equitable, and accessible recruitment processes in line with the Accessibility for Ontarians with Disabilities Act (AODA). Accommodations are available at any hiring stage upon request. The hiring process may include AI-assisted screening.