Project Accountant

Job Summary

We are looking for a meticulous Project Accountant to assist with the financial and accounting tasks of an event project under the guidance of the Finance Manager. This role emphasizes maintaining precise project documentation, monitoring expenses and commitments, reviewing supporting paperwork, coordinating invoices and payments, and generating regular financial summaries. The position is ideal for an accountant early in their career who is organized, detail-focused, and adheres to prescribed financial processes.

Key Responsibilities

• Keep accurate accounting records related to the project's financial transactions.
• Update and manage project budgets, track expenses, payment schedules, and related financial reports.
• Classify and record project expenditures per the approved chart of accounts.
• Review supplier documents including invoices, quotations, purchase orders, and contracts for compliance.
• Verify payment requests for necessary approvals and documentation.
• Coordinate with suppliers and internal departments on invoice statuses, payment progress, and document requirements.
• Prepare payment requests and forward them to the Finance Manager for approval.
• Monitor project commitments, actual spending, outstanding payments, and budget balances.
• Assist in reconciling bank statements, supplier accounts, petty cash, and project financial records.
• Maintain well-organized digital and physical financial files.
• Contribute to cash-flow updates and forecast payment schedules.
• Support tracking of advances, reimbursements, and employee expense claims.
• Ensure compliance of invoices and financial records with VAT and company standards.
• Detect and report discrepancies such as duplicate invoices, unsupported expenses, or budget deviations to the Finance Manager.
• Support month-end closure processes and preparing management reports.
• Assist with internal audits, reviews, and final financial project closure activities.
• Collaborate with project management, procurement, operations, and administrative teams.
• Maintain confidentiality of financial and commercial data.
• Perform additional accounting and financial tasks as assigned by the Finance Manager.

Qualifications and Requirements

• At least 1 year of related experience in accounting or project finance.
• Bachelor’s degree in Accounting, Finance, or a similar discipline.
• Preference given to Saudi nationals.
• Fluency in Arabic and English, both oral and written.
• Solid understanding of fundamental accounting principles and financial documentation.
• Proficient in Microsoft Office applications, including Excel, Word, and Outlook.
• Capable of preparing and managing budgets, expense monitoring, reconciliations, and payment documentation.
• Strong attention to detail and accuracy in work.
• Good organizational, communication, and follow-up skills.
• Ability to handle multiple documents, transactions, and deadlines efficiently.
• Comfortable working under supervision and complying with established procedures.
• Experience or familiarity with accounting software or ERP systems is advantageous.
• Previous exposure to projects, events, procurement, or supplier payment processes is preferred.
• Willingness to work on-site at project offices or event locations when necessary.