Production Assistant Manager

About Web Summit

Web Summit is renowned globally as the premier technology conference, celebrated by notable publications such as Inc Magazine, Forbes, Bloomberg, Politico, and The Guardian for its unparalleled scale and innovation. The company comprises an exceptional team of nearly 200 professionals including engineers, data scientists, designers, producers, marketers, and sales experts. Originally centered around one event, Web Summit now orchestrates category-defining gatherings worldwide, spanning continents from Asia to North America.

Team Overview

The Live Events Team at Web Summit plays a pivotal role in curating outstanding attendee experiences on a global level. This team includes designers, event coordinators, producers, production managers, stage managers, and others collaborating to manage stages, exhibitions, live operations, and overall event experiences across the globe.

Role Responsibilities

• Lead aspects of event production to ensure a captivating experience for all attendees.
• Manage coordination with suppliers, department heads, operators, freelance staff, and key event personnel to guarantee flawless technical execution.
• Contribute to identifying technical solutions aligned with creative designs.
• Support budgeting efforts through accurate cost forecasting and record keeping, collaborating with procurement for cost efficiency.
• Assist in developing and executing production schedules involving suppliers and internal departments.
• Maintain clear and regular communication channels among various internal teams and external parties.
• Maintain professional and courteous interactions with clients and external stakeholders.
• Own timeline development within project management activities.

Candidate Profile

• Experienced assistant production manager with keen attention to detail and strong organizational skills.
• Possesses foundational knowledge of technical event production facets such as rigging, audiovisual systems, broadcasting, lighting, and staging.
• Well-versed in site management including power management, mechanical services, set construction, crew coordination, transportation logistics, and warehousing.
• Experience collaborating with technical suppliers, freelance workers, and operators.
• Skilled in drafting precise technical specifications for tenders and procurement.
• Able to interpret and understand event layout drawings and technical production plans.
• Familiar with Qatar-based venues, regional suppliers, and government licensing entities.
• Proficient in creating and conveying production schedules.
• Innovation-oriented, eager to apply experience to devise creative and technical solutions.
• Calm and decisive under pressure, adept at managing change effectively.
• Discreet in handling confidential information with professional integrity.
• Confident, approachable, and professional with strong interpersonal skills.

Required Skills and Qualifications

• Bachelor's or Master's degree with strong academic performance preferred.
• Minimum of five years’ verified experience in production management or related fields.
• Fluency in Arabic is mandatory.
• Familiarity with design software such as AutoCAD, Vectorworks, or REVIT.
• Proficiency in Excel and Google Docs.
• Strong administrative capabilities with the ability to manage strict and evolving deadlines.
• Self-motivated and initiative-driven to meet objectives independently.
• Focus on effective budget control and financial oversight.
• Excellent numerical and analytical capabilities.
• Experience in budgeting for productions and special events.

Additional Information

The hiring process may involve the utilization of artificial intelligence tools to aid in reviewing applications and assessing resumes; however, human judgment remains paramount, and final hiring decisions are made by recruitment staff. Candidates can request additional details regarding data processing practices.