Office Coordinator

About Open Government Products

Open Government Products (OGP) operates like a startup within the government, comprising a swift and innovative team of engineers, designers, and product managers devoted to public benefit. The team autonomously identifies challenges faced by the public and utilizes technology to quickly prototype and implement solutions ranging from citizen-facing apps to streamlining government workflows. OGP embraces an open-source philosophy and a flat organizational structure to cut through bureaucracy and drive impactful, user-focused innovations.

Role Overview

The Office Coordinator will be part of the Workplace team that ensures the office environment is welcoming and efficiently run. Reporting directly to the Workplace Experience Executive, this hands-on, on-site role is responsible for day-to-day office operations, event coordination, and administrative support to maintain a smooth working environment.

Primary Duties

• Manage the office's physical environment by overseeing supplies, vendor coordination, and upkeep to ensure facilities are in good condition and well-stocked.
• Lead smaller team events and assist in organizing larger events that foster community and engagement among staff.
• Handle workplace inquiries, follow up on pending tasks, and carry out everyday administrative activities that support seamless office functionality.

Preferred Qualifications and Traits

• Strong organizational skills with keen attention to detail and proactive follow-through without needing prompts.
• Comfortable performing on-site, hands-on responsibilities daily.
• Effective communicator who escalates issues promptly and reliably.
• Experience in office operations, facilities management, or event support roles.
• Proficient with productivity software such as Slack, Gmail, and Google Sheets.
• A genuine interest in enhancing workplace experience and advancing OGP's mission.
• Demonstrates initiative, ability, good communication, and upholds strong values.

Working Environment and Growth

• Ownership and autonomy in contributing ideas and shaping future directions.
• A focus on rapid prototyping and iterative development to quickly validate and evolve solutions.
• Flexible work arrangements tailored to team and individual needs.
• Opportunities for ongoing learning through dedicated time for skill development and hackathons.
• Engagement in mission-driven projects that positively impact Singapore's public services and communities.

Examples of OGP Projects

• ScamShield: Mobile apps powered by AI to detect and report scams, including an administrative dashboard for police verification.
• ParkingSG: Mobile payment app for parking services, replacing traditional coupons.
• RedeemSG: Platform for creating and tracking digital vouchers for government use.
• COVID-19 Vaccination Systems: Comprehensive suite of tools for national vaccination management.
• data.gov.sg: Open government data portal with visualizations and APIs for developers.
• Isomer: Static website hosting service for government agencies that is secure and easy to deploy.
• FormSG: Online form builder replacing paper forms for classified data collection.
• PaySG: Digital payment system for government services, initially supporting COVID-19 related payments.

Additional Information

This role is fundamental not merely for operational maintenance but as part of OGP’s vision to transform Singapore's government into a modern, high-performing entity, fostering a workplace where top talent can thrive on impactful challenges.