Ministry Assistant

Overview

The Ministry Assistant is the key administrative and organizational support for the Vice President of Ministry, collaborating closely with the Senior Director of Ministry to push ministry projects and strategic goals forward. This role is centered on anticipating needs, preparing meetings, managing communications and follow-ups, overseeing project schedules, and ensuring ministry efforts advance effectively. A heartfelt commitment to serving the Most Vulnerable People (MVPs) and a passion for supporting the Tim Tebow Foundation's mission are essential.

Primary Responsibilities

• Act as the main administrative aide to the VP of Ministry, managing their calendar and coordinating with ministry partners and internal teams.
• Prepare meeting agendas and related materials; attend meetings to take detailed notes, record decisions, and monitor action items.
• Exercise strong discretion when managing sensitive information and communications related to ministry work.
• Compose well-crafted follow-up emails, summaries, presentations, and other communications on behalf of the VP.
• Assist in creating and reviewing presentations and documents to uphold quality and consistency.
• Proactively prepare materials and identify next steps to maintain progress on ministry initiatives.
• Support ministry partner projects from initial discussion through implementation, managing timelines, milestones, and deliverables.
• Monitor project status, ensure deadlines are met, address obstacles, and propose solutions.
• Conduct research to support ministry projects, strategic initiatives, and meetings, including investigating partner organizations and relevant topics.
• Organize and maintain comprehensive records of meetings, notes, and project histories, and contribute to developing systems for accessible information management.
• Provide ongoing support to the VP across various ministry activities, including managing calendar priorities, travel logistics, and special projects.
• Communicate key outcomes and updates to the ministry team to ensure timely collaboration and task follow-up.
• Continuously seek ways to improve administrative efficiency and support quality within the ministry department.

Candidate Requirements

• Bachelor's degree or comparable professional experience is preferred.
• Minimum two years' experience in executive support, project coordination, ministry, nonprofit administration, or related fields preferred.
• Strong alignment with the mission, values, and culture of the Tim Tebow Foundation.
• A heartfelt commitment to serving Most Vulnerable People (MVPs) and advancing the foundation's mission.
• Servant-hearted approach with dedication to excellent service.
• Exceptional organizational skills, attention to detail, and ability to manage multiple priorities effectively.
• Strong verbal, written, and interpersonal communication skills.
• Proactive problem-solving abilities and sound judgment in anticipating needs.
• High integrity and discretion in handling confidential information.
• Ability to adapt to changing ministry priorities and maintain flexibility.
• Proficiency with Microsoft Office and capacity to quickly master new technologies.