Marketing Assistant (Entry-Level)

About Shannon & Wilson

Shannon & Wilson is an employee-owned engineering consulting company headquartered in Seattle, Washington. Established in 1954, the firm is dedicated to technical excellence by delivering integrated geotechnical engineering, engineering geology, environmental, and natural resource consulting services. They focus on providing innovative scientific approaches to challenging infrastructure design, planning, permitting, and construction projects while aiming to improve communities and safeguard the environment.

Key Responsibilities

• Develop marketing materials including resumes, biographies, project profiles, photographs, and collateral to support prime and subcontractor proposals.
• Maintain and update information in CRM and FMT databases related to projects, opportunities, resumes, photos, and document templates.
• Track business opportunities through various channels such as IMS, Daily Journal of Commerce, and review Capital Improvement Plans to provide summaries.
• Support research activities, prepare reports, track documents, and assist with internal administrative tasks including editing, compiling, and filing documents.
• Attend internal meetings and take minutes as required.
• Assist senior marketing staff with award submissions and manage orders for promotional and office materials.
• Contribute to corporate marketing efforts including social media updates, website maintenance, and other company-wide marketing requests.
• Coordinate internal events such as quarterly meetings, conferences, client drives, and more.
• Facilitate communication and interaction among staff, clients, and vendors.
• Provide general office support including greeting guests, managing multi-line phone systems, ordering supplies, organizing catering, shipping, and arranging rentals.
• Run errands regularly as needed.
• Assist project managers in preparing project progress updates.
• Adhere to company Quality Assurance policies as well as Health & Safety and Loss Prevention procedures.
• Perform additional tasks assigned by supervisors.

Candidate Requirements

• Bachelor’s degree in marketing, journalism, communications, or a closely related discipline.
• 0 to 4 years experience in marketing, ideally within architectural, engineering, or construction service firms.
• Strong analytical, organizational, and time management skills with the ability to multitask effectively.
• Excellent writing, proofreading, editing skills, and experience producing various documents.
• Creativity, keen attention to detail, and a good design sense.
• Effective and diplomatic communication skills both verbal and written.
• Ability to thrive in a fast-paced, deadline-driven environment prioritizing timely marketing deliverables.
• Basic understanding of marketing concepts and business development strategies.
• Proficient in Microsoft Word, Excel, PowerPoint, Outlook, and Adobe Acrobat; familiarity with Adobe InDesign, Photoshop, and CRM software is a plus.
• Professional, personable, and flexible attitude capable of working independently with minimal supervision.
• Physical ability to sit, stand, and walk as required.

Additional Information

Entry-level Marketing Assistants will be placed depending on qualifications and fit for company culture at various Office Services levels. Shannon & Wilson offers a comprehensive benefits package including employee stock ownership, medical and dental insurance for employees and families, profit sharing, 401(k) plans, paid vacation and holidays, parental leave, wellness programs, mentorship, tuition reimbursement, and free parking. The company is an Equal Opportunity Employer participating in E-Verify and does not consider unsolicited resumes from recruiters without prior agreement.