Management Support Specialist

Overview

The Management Support Specialist position involves providing developmental administrative and operational assistance to various departments, programs, or offices within a museum setting, ensuring smooth daily operations and supporting research initiatives.

Key Responsibilities

• Deliver administrative and operational support for research-related program activities within the assigned unit.
• Assist the Unit Head by preparing reports and consolidating necessary data for program oversight.
• Coordinate and arrange travel for staff members, including preparing travel authorizations, itineraries, and vouchers via the Smithsonian travel system.
• Support procurement processes by helping staff complete required documentation and assembling purchase request packages.
• Compile and organize financial information to aid in budget preparation, spending plan development, and forecasting.

Qualifications and Requirements

• Applicants must undergo and pass a pre-employment background check.
• Completion of a probationary period may be required.
• A bank account is necessary for direct deposit of pay.
• Males born after December 31, 1959, must be registered with the Selective Service System.
• Applicants should have at least one year of specialized experience comparable to the GS-07 federal level, involving programmatic administrative support, procurement, financial oversight, logistics coordination, property management, and record maintenance.
• Alternatively, candidates with two full years of progressive graduate education relevant to the role may substitute education for experience.
• A combination of education and experience may also satisfy the qualification criteria.
• Resumes should not simply duplicate announcement language but should clearly detail actual, relevant experience. Volunteer and part-time roles are credited proportionally.

Additional Information

• This role is part of the unionized bargaining unit.
• Recruitment incentives may be available but require management approval and a service agreement commitment.
• Selected candidates may be considered for similar positions across the Smithsonian Institution locations identified.
• Applicants should be dedicated to enhancing federal government efficiency and committed to upholding constitutional principles.
• The Smithsonian provides comprehensive benefits including leave, insurance options, and retirement plans.