Information Capability Officer

Role Overview

We invite applications for the role of Information Capability Officer who will assist Napier City Council in managing information effectively across its entire lifecycle. This position involves more than traditional records management, encompassing support and enhancement of Microsoft 365 collaboration tools while ensuring information security, compliance, and accessibility in alignment with legislative and organizational standards.

Key Responsibilities

• Facilitate management of Council’s digital and physical records throughout their lifecycle.
• Manage administration of Microsoft 365 collaboration platforms including Microsoft Teams and SharePoint.
• Encourage proper information management by offering advisory services, training sessions, and user assistance.
• Ensure information and records are maintained securely, compliantly, and are accessible across departments.
• Assist with information governance, archival functions, and records management practices.
• Contribute actively to the enhancement of systems, processes, and workflows concerning information management.

Candidate Profile

• Prior experience in records management, information management, administrative roles, or similar fields.
• Knowledgeable in information governance, compliance frameworks, and records management principles.
• Proficiency working with Microsoft 365, SharePoint, or analogous systems.
• Strong organizational skills, exceptional attention to detail, and capable of managing multiple priorities effectively.
• Confident in delivering advice, conducting training, and providing practical support to diverse user groups.
• Excellent communication abilities and relationship-building skills with a client-focused mindset.
• Proactive problem-solving aptitude and eagerness for continual improvement.

A qualification related to Records Management, Information Governance, or Library and Information Studies is advantageous.

Benefits and Employment Conditions

• Five weeks of annual leave after two years of service.
• Access to discounted health insurance schemes and eye test subsidies.
• Retail discounts and study assistance opportunities.
• Employee Assistance Program availability.
• Recognition through quarterly values awards, birthday vouchers, and social club events.
• Annual free influenza vaccinations.
• Participation in cultural programs including Ka Awatea Cultural Wānanga, NCC Kapa Haka, and Te Reo Māori language classes.

This is a permanent, full-time position with a 40-hour workweek (Monday to Friday) based in Napier, Hawke's Bay, New Zealand. The annual remuneration package ranges from $66,223 to $74,013 NZD inclusive of KiwiSaver contributions, subject to experience and qualifications.

Diversity and Hiring Process

Napier City Council promotes equal employment opportunities and values diversity across its workforce. Applicants from all backgrounds are encouraged, with provisions for application and interview accommodations upon request.

Successful candidates will undergo pre-employment screening including criminal background checks; some roles may require additional health or drug and alcohol testing. Employees may be mobilized to assist with Civil Defence emergencies serving the community.