Finance Executive

Job Overview

Luxury Personified is seeking a meticulous and proactive Finance Executive to oversee daily accounting and financial activities. The ideal candidate should be well-versed in accounting principles, proficient in Busy Accounting Software and Microsoft Excel, and skilled at managing sales accounting, receivables, documentation, and financial records with precision and efficiency. The role involves close collaboration with internal teams, clients, and vendors to facilitate seamless financial processes, timely payment collections, and accurate accounting maintenance.

Core Duties

• Handle accurate and timely processing of customer sales orders.
• Prepare and validate tax invoices, proforma invoices, debit and credit notes.
• Ensure all sales transactions are properly recorded within the accounting system.
• Manage documentation and accounting entries related to sales returns.
• Verify rebate calculations, discount schemes, and pricing structures as per approved agreements.
• Maintain and update records of customer payments and monitor outstanding balances and ageing reports.
• Follow up on overdue payments and coordinate with the sales team for collection efforts.
• Track payment due dates and ensure prompt reminders for collections.
• Maintain detailed records of collections and payment reconciliations.
• Update Goods Receipt Notes (GRNs) accurately in the accounting system and ensure supporting documentation is complete.
• Liaise with warehouse and procurement teams to resolve discrepancies in inventory documentation.
• Record expense bills and purchase invoices in the accounting software accurately and on time.
• Maintain comprehensive accounting entries and support documentation in line with company policies.
• Assist in reconciling ledgers and verifying financial records.
• Monitor and track customer claims, rebates, and commercial adjustments; facilitate claim settlements through coordination with internal and external parties.
• Support the finance department by resolving billing and payment-related issues.
• Prepare regular reports concerning receivables, collections, outstanding payments, and claims.
• Organize financial documentation for audits and internal assessments.
• Ensure adherence to company policies and accounting standards.

Qualifications and Experience

• Possess a Bachelor's degree in Commerce (B.Com) or equivalent qualification.
• Additional certification in Accounting or Finance is advantageous.
• Bring 3-5 years of relevant experience in accounts receivable, sales accounting, or general accounting roles.
• Experience managing invoicing, collections, reconciliations, GRNs, credit/debit notes, and expense accounting is required.
• Preferred background includes work in trading, distribution, retail, or consumer electronics sectors.

Skills and Competencies

• Strong grasp of accounting principles and commercial documentation processes.
• Proficiency in Busy Accounting Software.
• Advanced skills in Microsoft Excel, including VLOOKUP, Pivot Tables, formulas, and data management.
• Excellent analytical and reconciliation capabilities.
• High emphasis on accuracy and attention to detail.
• Effective communication and follow-up abilities.
• Capacity to juggle multiple priorities and meet deadlines.
• Proficient coordination and problem-solving skills.