Executive Assistant

About Sony Music Publishing

Sony Music Publishing (SMP) is the world's leading global music publisher, dedicated for over 25 years to advancing the work of top songwriters and composers. Our mission centers on empowering creators by expanding opportunities, nurturing connections, and safeguarding their rights. Our global team supports a diverse roster, spanning classic catalogs to contemporary artists, shaping music history daily. We operate as part of the larger Sony family of companies.

Being part of Sony Music Group means contributing to a vibrant global community where innovation at the crossroads of music, technology, and culture is prioritized. We foster a supportive environment that values creativity, mutual respect, and responsibility, continuously aiming to elevate our people and the wider industry.

Position Overview

Sony Music Publishing seeks a committed and highly professional Executive Assistant to provide comprehensive support to the Nashville Chief Executive Officer. This role requires someone proactive, detail-oriented, and capable of managing a demanding schedule and multiple priorities with utmost professionalism, confidentiality, and discretion.

Key Responsibilities

• Deliver exceptional, professional customer service to both internal teams and external stakeholders.
• Efficiently coordinate the CEO's dynamic international and domestic calendar, ensuring precise scheduling and resource allocation.
• Adapt quickly to changing business priorities and independently adjust plans as needed.
• Maintain confidentiality and discretion in managing sensitive documents, communications, and meetings.
• Organize extensive travel itineraries, handling flights, accommodations, local transportation, visa documentation, currency exchange, and international communication plans.
• Manage expense reporting promptly and accurately.
• Prepare confidential presentations for internal and external use.
• Plan and coordinate international conferences, including venue selection, AV coordination, agenda setting, hotel reservations, and entertainment arrangements.
• Collaborate with affiliate offices regarding international deals, copyrights, and songwriters.
• Support deal licensing processes by entering agreements into proprietary systems and finalizing necessary paperwork.
• Serve as the primary contact for maintaining and updating internal proprietary systems.
• Contribute to special projects and organizational planning activities as required.
• Perform typical administrative duties such as screening calls, directing inquiries, and managing office reception to promote a positive workplace atmosphere.
• Assist with certain personal appointments and tasks as needed.

Candidate Profile

• Minimum five years' experience supporting executive-level management in fast-paced environments.
• Exemplary service orientation with professionalism and positivity in all interactions.
• Exceptional discretion and integrity in handling complex and confidential information.
• High emotional intelligence with the ability to remain composed under pressure.
• Strong urgency and responsiveness to tasks and correspondence.
• Outstanding organizational skills with an ability to multitask effectively.
• Clear, concise communication abilities, both written and verbal, with keen attention to detail.
• Adaptability and quick learning capability.
• Advanced problem-solving skills, sound judgment, and independent decision-making capacity.
• Excellent follow-up skills to ensure completion of action items without supervision.
• Ability to work autonomously as well as collaboratively within a team.
• Proficiency in Microsoft Office applications including Word, Excel, Outlook, and PowerPoint.
• Willingness to travel occasionally.
• Authorized to work legally in the United States.
• The position follows a 7.5-hour business day but frequently requires extended hours, including evenings or late nights due to workload variability.

Benefits and Culture

• Join an inclusive, cooperative global network dedicated to nurturing creativity and career development.
• Work in a contemporary office designed for innovation and teamwork.
• Comprehensive benefits package featuring healthcare, vision, dental, life and disability insurance, and a 401(k) plan with employer contribution.
• Optional benefits include identity theft protection, mental wellness resources, fertility coverage, fully paid family leave, specialized care programs, child and elder care subsidies, and reimbursement for adoption, surrogacy, tuition, and student loans.
• Strong emphasis on professional growth opportunities.
• Flexible vacation policies and dedicated time off during winter recess.

Equal Opportunity and Legal Notices

Sony is committed to equal employment opportunities without discrimination based on any legally protected characteristics. The company values honesty, trustworthiness, and ethical behavior as fundamental principles. Candidates should beware of fraudulent job postings impersonating our company; all legitimate listings appear on our official careers page. Initial application stages never require sensitive personal information such as Social Security numbers.