Executive Assistant to Practice Manager - Remote Medical Practice

Role Overview

We are looking for a highly capable and proactive Executive Assistant to provide top-tier support to the Practice Manager of a prestigious private medical practice with operations in San Francisco and Los Angeles. This is a full-time remote position that demands a resourceful individual skilled at anticipating needs, managing multiple priorities, and enhancing operational workflows.

Key Responsibilities

• Deliver extensive administrative assistance to the Practice Manager.
• Oversee a demanding executive calendar by arranging meetings, appointments, and travel plans efficiently.
• Manage and prioritize incoming communications to streamline requests effectively.
• Prepare various documentation including presentations, reports, correspondence, and materials required for meetings.
• Maintain oversight of important action items, deadlines, and project statuses to ensure timelines are met.
• Facilitate communication between physicians, legal representatives, hospitals, vendors, consultants, and internal teams.
• Foresee potential challenges, independently resolve administrative issues, and suggest improvements to boost executive productivity.
• Maintain utmost confidentiality and professionalism when handling sensitive data.
• Offer additional administrative support as necessary to meet organizational needs.

Candidate Profile

• Prior experience aiding senior executives, C-suite leaders, founders, or practice managers in a significant administrative role.
• Exceptional written and oral communication skills.
• Strong organizational abilities with keen attention to detail and proficiency in juggling multiple tasks.
• Adaptable to evolving priorities and capable of working independently in a fast-moving environment.
• Trusted with confidential information demonstrating sound judgment and discretion.
• Expertise in Microsoft 365 suite including Outlook, Teams, Word, Excel, and PowerPoint.
• Tech-savvy with ability to rapidly learn software including Salesforce, Notion, EHR platforms, project management tools, and AI productivity applications like ChatGPT and Microsoft Copilot.
• Experience within healthcare setting is advantageous but not mandatory.