Executive Assistant

About the Role

Join Persistent.id and IntentWave as an Executive Assistant based in Burlington, MA, with a flexible hybrid schedule. This role offers a dynamic work environment suited for a proactive and highly organized individual skilled in multitasking and managing executive support in a fast-paced setting.

Key Responsibilities

• Oversee executive calendars, coordinate meetings across various time zones.
• Arrange comprehensive travel plans, prepare itineraries, and manage expense submissions.
• Create reports, prepare meeting agendas, assemble presentations, and draft executive communications.
• Organize logistics for both internal and external meetings and ensure follow-up on assigned tasks.
• Act as the communication bridge between executives, team members, clients, and partners.
• Maintain confidentiality and exercise discretion handling sensitive information.
• Support organizational events, executive gatherings, and occasional customer interactions.
• Identify and implement improvements for administrative procedures to boost efficiency.
• Deliver additional administrative and executive assistance as required.

Candidate Qualifications

• Minimum three years of experience assisting senior-level executives or leadership teams.
• Exceptional organizational capabilities and adept time management.
• Strong verbal and written communication proficiency.
• Versatile in prioritizing multiple projects with overlapping deadlines.
• Professional and discreet in handling confidential matters.
• Skilled in Google Workspace, Zoom, Slack, HubSpot, GoHighLevel, and business productivity platforms.
• Familiarity with CRM systems, project management, or marketing software is advantageous.
• Self-driven and capable of thriving independently within a hybrid work setup.

Preferred Competencies

• Experience providing executive support in technology or SaaS firms.
• High attention to detail with thorough completion of tasks.
• Efficient coordination among diverse teams and stakeholders.
• Positive, cooperative approach with a strong customer focus.
• Problem-solving aptitude and proactive anticipation of executive needs.

Why Work With Us

• Opportunity to contribute to an innovative and expanding technology company.
• Collaborative and entrepreneurial work culture valuing ideas and individual impact.
• Flexible hybrid working arrangements.
• Direct collaboration with senior leadership on impactful projects.
• Competitive pay structure commensurate with experience.
• Potential for career development and growth.

About Persistent.id / IntentWave

The companies specialize in empowering organizations to enhance audience insights, engagement, and conversion through advanced identity resolution, intent data, and marketing technologies. They foster a workplace that values collaboration and forward-thinking approaches.

Equal Opportunity Statement

Persistent.id and IntentWave are committed to diversity and inclusion, welcoming applicants from all backgrounds and fostering an equitable workplace.