Executive Assistant

About Thales and Role Overview

Thales is a global technology leader in aerospace, facilitating safe air travel for two-thirds of the world's flights annually. We develop cutting-edge in-flight entertainment systems reaching 50 million travelers, avionics for commercial aircraft, and training simulators for various aircraft types. Every member of our aerospace team contributes to the safety and reliability of air transport worldwide.

This Executive Assistant position is located in Orlando, Florida with initial start in Melbourne, Florida, transitioning to Orlando by September 2026. The role involves delivering administrative and executive support to the Executive Committee (ExCom) members, performing diverse high-level tasks requiring discretion, autonomy, and professionalism.

Key Responsibilities

• Support senior executives by preparing and editing presentations, reports, spreadsheets, letters, and other communications, including KPIs and dashboards for business reviews and executive meetings.
• Manage logistics for meetings and workshops, such as scheduling video conferences and rooms, arranging catering, creating agendas, distributing materials, and setting up/clearing rooms.
• Oversee complex calendar management, resolving conflicting appointments including some personal schedule elements.
• Coordinate intricate domestic and international travel plans, creating detailed itineraries and agendas.
• Submit and monitor expense reports for executives and their direct reports, ensuring policy compliance and escalating concerns.
• Proactively assemble preparation materials for upcoming meetings to ensure executive readiness.
• Assist in planning and coordinating visits from corporate partners and customers.

Required Qualifications and Skills

• Minimum one of the following education and experience combinations: High school diploma or GED plus 6-8 years supporting senior leaders; Bachelor’s degree with 3-5 years relevant experience; or Associate’s degree coupled with 4-6 years related experience.
• Proficiency in Microsoft Outlook and Office suite (Excel, Word, PowerPoint), along with familiarity with general office equipment.
• Experience managing travel bookings and expense reporting tools.
• Excellent attention to detail with strong organizational and time management capabilities, capable of handling urgent priorities and meeting deadlines.
• Outstanding verbal and written communication skills, able to clearly convey ideas across various organizational levels.
• Business acumen to understand leadership priorities and multitask efficiently in a dynamic, interruption-prone work setting.

Additional Requirements and Information

• Applicants must have legal authorization to work in the U.S. at the time of hire; visa sponsorship is not available now or in the future for this role.
• A successful background check is mandatory post-offer; candidates with criminal records will be considered in compliance with applicable laws.
• Thales is committed to diversity, equity, and inclusion, providing accommodations for applicants as needed.
• The total annual compensation range for this position, including base salary and variable pay, is approximately $52,871 to $98,640 USD, subject to factors including experience and company equity.
• Comprehensive benefits package for full-time employees working 30+ hours weekly, including health, dental, vision, life and disability insurance, retirement plans with company contributions, paid holidays and time off, legal services, identity theft protection, and more.