Executive Assistant

About the Company and Role

Our client is a globally acclaimed investment firm known for its commitment to excellence, innovation, and employee growth. It fosters a collaborative and professional environment where Executive Assistants are regarded as key business partners with opportunities for long-term career advancement.

Key Responsibilities

• Efficiently managing complex and dynamic calendars for two Managing Directors on a prominent client-facing team.
• Coordinating national and international travel schedules, preparing comprehensive itineraries and materials for meetings.
• Scheduling and organizing various meetings, conferences, and events both internally and externally.
• Serving as the primary liaison and gatekeeper for senior leadership, ensuring smooth communication flow.
• Supporting CRM system updates, generating reports, and handling administrative tracking.
• Managing expense processing, invoices, and reimbursement procedures timely and accurately.
• Composing official correspondence and assisting with presentations and report preparations.
• Collaborating with other assistants to guarantee seamless operational support across the team.
• Leading special projects and administrative initiatives as required.
• Proactively anticipating executive needs and resolving issues before they arise.

Candidate Profile and Qualifications

• Minimum of 10 years' experience as an Executive Assistant.
• Experienced in supporting senior executives, preferably at Managing Director, Partner, or C-suite levels.
• Bachelor’s degree preferred but not mandatory.
• Expertise in calendar, travel, and meeting management.
• Exceptional organizational skills with the ability to multitask effectively.
• Outstanding communication skills, both verbal and written.
• Maintains high levels of discretion and professionalism.
• Capable of working autonomously and making informed decisions.
• Detail-oriented with excellent follow-through abilities.
• Advanced proficiency in Microsoft Office applications including Outlook, PowerPoint, Word, and Excel.
• Background in financial services, private equity, investment management, or similarly fast-paced environments is advantageous.
• Familiarity with CRM software is a plus.
• Spanish language skills are desirable but not required.

Compensation and Benefits

• Annual base salary achievable up to $130,000.
• Paid overtime entitlement.
• Competitive discretionary bonus structure.
• Hybrid work schedule requiring attendance in office four days per week.
• Core working hours from 9:00 AM to 6:00 PM.
• Full employer coverage for medical, dental, and vision insurance.
• Participation in 401(k) retirement plan.
• Provision of complimentary breakfasts, lunches, and daily snacks onsite.
• Access to an on-site fitness center.
• Generous leave including 15 vacation days and seven sick days annually.
• Additional company holidays, including the day after Thanksgiving.
• Inclusive and supportive company culture with strong employee retention and long-term career progression opportunities.

Equal Opportunity Statement

The company proudly supports equal opportunity employment and actively promotes diversity and inclusion. It is dedicated to fostering a workplace that respects individual differences and embraces community cohesion.