Executive Assistant

About the Role

A rapidly expanding US-based company is seeking a detail-oriented and proactive Executive Assistant with operational expertise. This fully remote position is open to candidates residing in South Africa who are comfortable working during Eastern Standard Time hours. The role involves supporting senior leadership through advanced administrative tasks, strategic initiative support, and preparing executive reports. Candidates should also be experienced in legal documentation, contract management, and defining standard operating procedures.

Key Responsibilities

• Manage high-level administrative duties including executive calendars, inboxes, meeting scheduling, and travel planning
• Review, edit, and oversee the management of legal documents and contractual agreements
• Assist with strategic planning activities and monitor project milestones and key deliverables
• Create, maintain, and enhance Standard Operating Procedures across different departments
• Compile and manage reports, dashboards, and presentations for executive review
• Act as a communication bridge between executives and both internal teams and external partners
• Maintain confidentiality and exercise professionalism when handling sensitive information

Candidate Profile

• A minimum of three years' experience as an Executive Assistant, including 1–2 years supporting senior executives
• Comprehensive understanding of US business legal documents and contract administration
• Strong organizational abilities with excellent time management and multitasking skills
• Proven success in strategic support, reporting, and developing SOPs
• Highly proficient with technology tools such as Google Workspace, Microsoft Office, and project management software like Notion, Asana, or Trello
• Residency in South Africa and availability to work full-time during EST hours
• Superior communication skills with meticulous attention to detail

Why Join This Company?

• Opportunity to be part of a forward-looking US firm that prioritizes autonomy, clarity, and meaningful impact
• Work in collaboration with an efficient global team
• Competitive pay structure for remote employees
• Possibility for long-term career advancement for exceptional performers