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About Biohack-it

Biohack-it is an international platform dedicated to wellness and human performance, creating unique experiences that merge health, longevity, personal development, community, and innovation. Through carefully curated events such as supper clubs, retreats, workshops, summits, panels, and brand activations, it unites leading experts, founders, investors, wellness pioneers, and creators to foster impactful connections and inspiring discussions.

As the company broadens its reach across North America, Europe, and the Middle East, it seeks a skilled Partnerships & Experiential Events Manager to enhance and expand its high-end wellness experience portfolio.

Role Overview

This role transcends typical event management. Instead of coordinating small-scale events or learning experiential production, the chosen candidate will have a proven track record of independently producing sophisticated, premium events from conception to flawless execution.

The ideal individual blends expertise in luxury hospitality, experiential marketing, partnership cultivation, sponsorship strategy, operational excellence, and refined creative insight. Responsibilities include concept development, creative direction, sponsorship acquisition, complex logistics management, and successful onsite event execution.

Event Strategy & Execution

Oversee the design and delivery of Biohack-it's experiential event series, ensuring premium quality from start to finish.
Conceive event themes and creative visions aligned with the brand's luxurious image.
Organize diverse premium events including supper clubs, wellness retreats, workshops, panels, summits, and global conferences.
Develop and maintain production schedules, event timelines, operational processes, and budget controls.
Secure and negotiate venues worldwide, manage relations with suppliers such as caterers, venues, production teams, and various vendors.
Handle logistics for all events, scaling from intimate VIP dinners (20-30 guests) to major conferences hosting over 500 attendees.
Create scalable operational frameworks and standard operating procedures that facilitate company growth.
Ensure every guest enjoys a superior and luxurious experience consistent with Biohack-it's hospitality standards.

Partnerships & Sponsorships

Identify, engage, and maintain strategic partnerships improving Biohack-it's brand value and revenue streams.
Source and negotiate collaborations including in-kind sponsorships, product integrations, venue partnerships, gifting opportunities, and experiential activations.
Work alongside internal sales and partnership teams to uncover and maximize sponsorship opportunities.
Design innovative partnership concepts that both enhance sponsor visibility and elevate guest experiences.
Assist in creating sponsorship proposals, partnership presentations, activation plans, and deliverables to sponsors.
Nurture long-lasting relationships with brands, hospitality groups, wellness companies, and strategic partners.
Research market trends in sponsorship and competitor activities within experiential, wellness, and hospitality sectors.

Community Building

Develop initiatives to strengthen local and global communities built around Biohack-it.
Cultivate meaningful relationships with founders, investors, healthcare professionals, creators, influencers, speakers, and community members.
Carefully curate guest lists that reflect brand values and community goals.
Design recurring event formats that foster continuous engagement and enhance brand loyalty.
Identify scalable programs to support long-term growth in community engagement.

Creative Direction & Guest Experience

Provide direction for event aesthetics and experiences from initial planning to live execution.
Create mood boards and presentations to communicate event visions authentically.
Select and curate event styling elements such as décor, furniture, floral arrangements, lighting, and ambiance.
Sourcing premium merchandise and collaborating on luxury gift bags and branded activations with sponsors.
Ensure seamless integration of sponsor elements to maintain authenticity and enrich the guest experience.
Make informed creative decisions involving venue, event design, hospitality, and flow.
Collaborate cross-functionally with creative, marketing, content, and design teams to uphold brand integrity.

Event Marketing & Revenue Generation

Partner with marketing, partnerships, social media, email, and paid media teams for successful event promotion.
Support efforts in audience development, ticket sales, promotional scheduling, and event communications.
Work with leadership to optimize attendance, sponsorship value, community involvement, and profitability.
Help develop marketing and promotional materials to increase visibility and engagement.

Market Research & Innovation

Stay informed on trends related to wellness, longevity, luxury hospitality, experiential marketing, media, retreats, and community brands.
Benchmark Biohack-it’s event offerings against top experiential and luxury hospitality platforms.
Explore new event concepts, partnership opportunities, emerging talent, and relevant cultural moments to boost programming.
Provide strategic recommendations to continually improve creativity, quality, and commercial outcomes.

Project Management & Operations

Maintain detailed event budgets, production schedules, and project tracking systems.
Manage multiple events concurrently across diverse markets and formats.
Coordinate efficiently with various departments including Marketing, Partnerships, Design, Social, Paid Media, Email, Operations, and Speaker Management.
Track critical milestones and deadlines to ensure smooth operations.
Develop and implement operational processes that support scaling.
Utilize AI tools and modern project management platforms to enhance planning and execution efficiency.

Required Qualifications

Minimum of 5 years of experience producing upscale experiential events from idea to completion.
Background in luxury hospitality, wellness, lifestyle brands, premium consumer products, experiential marketing, or media event production.
Proven capacity to handle events independently from creative inception to onsite delivery.
Experience with luxury retreats, conferences, summits, VIP dinners, and large-scale activations.
Strong skills in developing partnerships and sponsorships.
Exceptional abilities in project management, budgeting, organization, and communication.
Experience collaborating with high-profile individuals including founders, executives, speakers, and VIP guests.
Highly self-driven with ability to work independently in a dynamic startup environment.
Willingness to travel nationally and internationally.

Preferred Qualifications

Existing network in wellness, longevity, luxury hospitality, media, or lifestyle industries.
Proficiency in developing compelling visual presentations, mood boards, sponsorship materials, and event concepts.
Familiarity with tools such as Canva, Notion, Asana, ClickUp, Airtable, or equivalents.
Experience using AI tools like ChatGPT, Claude, Perplexity, Gemini, Midjourney.
Experience managing international events.

Who You Are

You possess impeccable taste and a keen eye for luxury and guest experience design.
You exhibit entrepreneurial spirit, proactiveness, and a problem-solving mindset.
You have meticulous attention to detail and strong execution skills.
You balance strategic thinking and operational effectiveness.
You anticipate challenges and prepare solutions proactively.
You excel at building and nurturing valuable relationships that convert into partnerships.
You thrive in fast-moving environments handling various priorities simultaneously.
You are deeply passionate about wellness, longevity, hospitality, entrepreneurship, and community development.

Success Indicators

Flawlessly executed premium events that consistently surpass guest expectations.
Strategically cultivated partnerships generating meaningful revenue and brand enhancement.
A growing global community returning to Biohack-it events continually.
Efficient operational systems enabling scalable event expansion internationally.
Establishment of Biohack-it as a foremost platform blending health, longevity, and community.

Events & Partnerships Manager