Events Assistant

About the Role

Kennedys is seeking an Events Assistant to contribute to their Business Development team based in London. The events organized by Kennedys play a crucial role in driving the firm’s global business development objectives by engaging clients and expanding market reach. This position offers a developmental opportunity where you will assist in running various internal and client-facing events, including preparation and operational tasks, while gaining expertise in event management and stakeholder coordination.

Responsibilities

• Support the full lifecycle of client and internal events, both face-to-face and virtual formats.
• Manage logistical aspects for selected webinars, providing a flawless and professional delivery.
• Offer on-site support during events, liaising with internal teams and resolving unforeseen issues.
• Assist in setting up webinar platforms, providing live technical assistance, and handling post-event activities.
• Keep accurate attendee and contact information updated in the InterAction CRM system.
• Efficiently manage event-related communication channels, including RSVP tracking and query responses.
• Create and maintain event invitations, registration pages, and related communications via Vuture system.
• Ensure all event content on websites, intranet, and internal platforms remains accurate and current.
• Design event invitations and internal listings consistent with Kennedys’ brand and communication style.
• Compile and monitor attendee lists with input from lawyers and BD colleagues, overseeing RSVP management.
• Update attendance records promptly after events and collect feedback for comprehensive event summaries.
• Publish webinar recordings online with consistent branding and update digital content accordingly.
• Develop strong working partnerships across Business Development, facilities, reception, and external vendors.
• Oversee coordination of event materials and promotional merchandise while maintaining brand integrity and budget awareness.

Qualifications and Experience

• Excellent organizational capabilities and a meticulous eye for detail.
• Strong written communication skills with a focus on professionalism and client orientation.
• Confidence in using CRM software, email marketing tools, and spreadsheet applications such as Excel.
• Ability to juggle multiple tasks effectively and collaborate across diverse teams.
• Self-motivated, dependable, and eager to learn and grow in event management.
• A genuine enthusiasm for pursuing a career in events.

Additional Information

This role is housed within Kennedys' global Business Development and Marketing division, which supports the firm’s growth ambitions across worldwide markets including APAC, UK, EMEA, and US. Applicants needing any accommodations or special assistance to apply are encouraged to notify Kennedys.