Administrative Specialist

Role Overview

White Plains Watch is looking for a meticulous and highly organized Administrative Specialist to aid in the efficient daily functioning of our office and provide broad administrative support to various departments.

Key Responsibilities

• Deliver administrative assistance supporting daily office operations and internal teams.
• Organize, prepare, and maintain official documents, reports, records, and file systems.
• Perform data entry and routinely update information within internal databases and systems.
• Schedule and coordinate meetings, appointments, and office related activities.
• Manage routine communications including responding to inquiries via phone, email, and other channels.
• Support tasks such as document preparation, filing, scanning, copying, and maintaining records.
• Oversee office supplies inventory and contribute to ordering processes.
• Maintain precise administrative records ensuring organized filing and data management.
• Facilitate internal communication and collaboration across departments.
• Assist in special projects and other administrative duties as assigned.
• Handle sensitive and confidential information with professionalism and discretion.
• Proactively identify methods to enhance administrative processes and overall office productivity.

Candidate Qualifications

• Minimum education requirement: High school diploma or its equivalent.
• Previous experience in office administration, administrative support, or comparable roles is preferred but not mandatory.
• Strong skills in organization and time management to effectively balance multiple priorities.
• Exceptional verbal and written communication skills.
• Proficiency in Microsoft Office suites or Google Workspace applications.
• High attention to detail and commitment to accuracy.
• Capacity to manage several tasks simultaneously and meet deadlines.
• Dependable, professional demeanor with a proactive approach to work.
• Ability to work autonomously as well as collaboratively within a team environment.