Administrative Assistant - Mid-Level

Job Overview

EPITEC is seeking a detail-oriented and energetic Administrative Assistant to provide essential support to several Market Managers in a dynamic corporate setting. This position plays a vital role in ensuring efficient day-to-day operations by expertly managing calendars, coordinating travel, and facilitating collaboration across teams.

Key Responsibilities

• Oversee complex calendars managing meetings, travel plans, and team schedules with foresight to avoid conflicts.
• Liaise with internal teams and external partners to coordinate scheduling and events.
• Organize comprehensive travel arrangements including flights, accommodation, and detailed itineraries.
• Manage submission and tracking of expenses promptly following company policies.
• Plan and execute meeting logistics including preparation of materials, venue setup, and onsite assistance.
• Generate reports, presentations, and handle official correspondence while keeping documentation and office systems well organized.
• Provide additional assistance by addressing ad hoc tasks and managing special projects with professionalism.

Requirements

• Minimum of two years’ experience in an administrative or executive assistant role.
• Proven capability in managing calendars and scheduling effectively.
• Skilled in arranging corporate travel and administering expense reports.
• Strong communication aptitude combined with excellent organizational skills.
• Proficiency in Microsoft Office applications including Excel, Word, and PowerPoint.
• Adept at handling multiple priorities in a fast-moving work environment.

Preferred Qualifications

• Experience supporting multiple leaders concurrently.
• Familiarity with a corporate office environment.
• High level of attention to detail and confidentiality.

Additional Information

• Position Type: Full-time contract, 40 hours per week with an immediate start.
• Compensation: $26 per hour.
• Work Arrangement: Hybrid model requiring onsite presence typically on Tuesdays and Wednesdays, with additional onsite days as necessary.