Administrative Assistant

About the Company

Nexgen Tooling is a distinguished manufacturer specializing in high-precision carbide cutting tools designed for various industrial applications. Established in 2016, the company is dedicated to delivering superior quality products, consistent performance, and responsive support to its clients.

Job Role and Responsibilities

We are seeking a detail-oriented and proactive Administrative Assistant to join our team in Springvale, Victoria, Australia. This full-time position is integral to maintaining efficient daily operations and supporting the business functions that uphold our high standards.

• Managing all office communications including answering phone calls, email correspondence, and other messages.
• Coordinating and arranging appointments, meetings, and events for management personnel.
• Establishing and maintaining organized digital and physical filing systems.
• Assisting in the creation of regular reports, presentations, and key business documents.
• Handling invoice processing, expense tracking, and providing foundational bookkeeping support.
• Monitoring office supply levels and initiating orders as necessary.
• Offering general administrative assistance ensuring smooth workflows across departments.
• Serving as a professional liaison for internal staff and external clients or suppliers.

Required Skills and Qualifications

• Previous experience in an administrative assistant or similar office support role.
• Strong proficiency with Microsoft Office applications, including Word, Excel, Outlook, and PowerPoint.
• Excellent organizational skills coupled with the ability to manage time and prioritize tasks effectively.
• Strong communication skills, both written and verbal.
• High attention to detail and accuracy in all aspects of work.
• Self-motivated with problem-solving abilities and capacity to work autonomously.
• Experience in a manufacturing or industrial setting is a plus but not mandatory.

Compensation and Benefits

• Competitive yearly salary ranging from 50,000 to 60,000 USD.
• Chance to become a vital member of a progressive, growth-oriented company.
• Professional and supportive work culture that values employee contributions.
• Engagement in a company focused on precision, quality, and superior customer service.