Administrative Assistant

Overview

This role requires proficiency in English and involves carrying out various administrative responsibilities to support team operations. Candidates should have completed a college, CEGEP, or equivalent diploma program lasting one to two years and possess between seven months to less than one year of relevant work experience.

Responsibilities

• Manage and coordinate the flow of information within the team to ensure smooth communication.
• Handle incoming mail and distribute it appropriately to team members.
• Plan and oversee the budget, including monitoring expenditures and assisting with budget preparation.
• Record and prepare minutes for meetings, seminars, and conferences accurately.
• Establish and maintain office procedures and routines for efficient operations.
• Organize, schedule, and confirm appointments while managing telephonic and electronic correspondence.
• Order and maintain office supplies and inventory to support daily functions.
• Set up and sustain both manual and computerized filing systems for information management.
• Type and proofread various documents including correspondence and forms.
• Perform data entry tasks with accuracy and maintain invoicing for clients.
• Ensure proper maintenance and operation of office equipment and establish reliable relationships with suppliers.

Additional Information

This position requires physical presence at the location in North West River, Newfoundland and Labrador, Canada. Remote work is not an option.