Administrative Assistant

Role Overview

This part-time Administrative Assistant position is based in Berlin, Germany, and offers a hybrid work arrangement that allows certain tasks to be conducted remotely. The role entails providing comprehensive office support, such as managing schedules, handling correspondence, maintaining records, and preparing various documents and reports.

Key Responsibilities

• Handling phone communications professionally and managing visitor reception and assistance.
• Supporting senior staff with executive-level administrative duties, including calendar coordination, travel planning, and meeting preparation.
• Coordinating internal and external communications effectively.
• Assisting with filing, data entry, and ensuring administrative processes are accurate, well-organized, and compliant with organizational guidelines.
• Helping arrange logistics for meetings, workshops, and international cooperation events.

Qualifications and Skills

• Demonstrated reliability in administrative support and clerical tasks such as document management and data entry.
• Strong communication abilities, including excellent phone etiquette to interact with various stakeholders.
• Experience providing executive administrative assistance.
• Highly organized with strong attention to detail and effective time-management skills.
• Adept at working in a hybrid environment, balancing on-site collaboration and independent remote work.
• Proficient user of office software including word processing, spreadsheets, email, and scheduling tools.
• Professional fluency in English; additional proficiency in German or Slovene is favorable.
• Relevant educational background or training in administration or office management; experience in public-sector or technical settings is advantageous.