Senior Project Coordinator

About the Role

Based in Doha, Qatar, this 12-month contract position offers an opportunity to serve as a Senior Project Coordinator within a prominent healthcare organization. The role involves delivering high-level administrative and project coordination assistance, working closely with senior leadership to ensure smooth departmental operations and successful project execution.

Key Responsibilities

• Provide consistent administrative support and coordination for senior management's daily activities.
• Manage communications and documentation among internal teams and external partners.
• Assist in overseeing departmental initiatives, projects, and operational improvements.
• Track project milestones, aiding in planning, scheduling, and generating progress reports.
• Prepare diverse materials such as reports, presentations, meeting records, and official correspondence.
• Conduct research, gather data, and develop analytical reports to support decision-making.
• Facilitate interdepartmental workflows to optimize operational efficiency.
• Participate in budgeting processes and administrative planning efforts.
• Support the creation and enforcement of policies, procedures, and process enhancements.
• Maintain meticulous documentation required for quality assurance, compliance, and accreditation.
• Assist with audit, inspection, and statutory paperwork preparations.
• Organize meetings, workshops, and various departmental events.
• Uphold confidentiality and secure handling of sensitive information and documents.
• Execute other administrative and coordination tasks as needed.

Requirements

• Possession of a Bachelor's degree in Business Administration, Healthcare Administration, Project Management, or allied fields.
• At least five years of experience in project coordination, executive administration, or departmental support roles.
• Experience in healthcare, government, or large corporate settings is highly favored.
• Prior exposure to supporting senior executives or directors is beneficial.
• Knowledge of quality improvement, compliance, or accreditation processes is desirable.
• Fluency in both Arabic and English, spoken and written.
• Strong communication skills, both verbal and written.
• Excellent interpersonal and stakeholder engagement capabilities.
• Proficiency with Microsoft Office suite including Excel, Word, PowerPoint, and Outlook.
• Outstanding organizational skills with the ability to manage multiple tasks effectively.
• Analytical mindset paired with robust reporting skills.
• Ability to handle priorities efficiently and meet deadlines with high accuracy.
• Professional demeanor with a proactive approach and the capacity to work independently.
• Strong problem-solving aptitude and ability to coordinate complex processes.

Preferred Experience

• Background in healthcare administration or executive office support.
• Experience working within government entities or large organizations.
• Familiarity with quality management frameworks and accreditation requirements.
• Track record in process improvement projects and performance measurement through KPIs.

Candidate Profile

The ideal candidate is a motivated and organized professional who thrives in dynamic environments. The candidate should enjoy managing multiple projects, supporting senior leadership, and enhancing operational processes, while maintaining strict confidentiality and professionalism.