Secretary / Executive Assistant

Job Overview

We are seeking a skilled Secretary / Executive Assistant to provide comprehensive administrative support to the Managing Director at Cosmic Micro Systems Private Limited in Bengaluru, Karnataka, India. This role demands excellent organizational skills and discretion in handling confidential information.

Key Responsibilities

• Manage the Managing Director's calendar and schedule appointments efficiently.
• Prepare agendas for management review meetings and coordinate necessary documentation.
• Gather reports from various departments and consolidate them into comprehensive MIS reports.
• Take accurate minutes during meetings and monitor action items to ensure follow-through.
• Facilitate internal communications among management teams and maintain confidentiality of sensitive documents.
• Make travel arrangements related to business needs.
• Organize Board meetings and maintain trackers for strategic projects.
• Regularly liaise with Department Heads to ensure alignment on tasks and responsibilities.
• Create professional presentations and dashboards to support various initiatives.
• Keep detailed records of company policies and approvals for reference and compliance.

Candidate Requirements

• Strong organizational and multitasking capabilities.
• Excellent communication and interpersonal skills.
• Ability to handle confidential information with integrity.
• Proficiency in preparing reports, presentations, and managing office software tools.
• Experience in scheduling and coordinating at senior management levels.

Compensation

The monthly remuneration for this position ranges between 30,000 and 50,000 INR.