Project Coordinator

About ModLogics

ModLogics is a comprehensive commercial furniture and workspace solutions provider based in Glendale, Arizona. Established in 2009, the company specializes in managing all aspects of workspace projects, including design, procurement of new and pre-owned furniture, delivery, installation, and project management. Their clientele spans startups, relocating firms, small to medium enterprises, as well as state and regional government entities across the United States. Certified installation teams and dedicated project managers ensure projects stay on target and installations run efficiently, enhancing client satisfaction.

Position Overview

We are searching for a methodical and organized Project Coordinator to assist in the effective execution of commercial furniture and workspace projects. This role involves close collaboration with account managers, project managers, installation teams, vendors, and clients to maintain project documentation, scheduling, and progress control. The successful candidate needs to be a proactive communicator capable of managing competing demands, foreseeing issues, and driving tasks to completion in a dynamic workplace. This is a full-time, on-premises role based at our Glendale headquarters.

Key Duties

• Aid account and project managers throughout project phases.
• Manage project timelines, delivery and installation coordination.
• Monitor order statuses, project milestones, pending tasks, and completion criteria.
• Keep detailed and accurate project documentation, schedules, and status reports.
• Facilitate professional communication between clients, vendors, internal teams, and field staff.
• Handle logistics for delivery and installation, including confirming schedules and site details.
• Track and resolve delivery issues like delays or product damages.
• Escalate project risks and assist in timely problem-solving.
• Update project management tools, spreadsheets, and collaboration software.
• Prepare summaries, reports, meeting minutes, and action item lists.
• Ensure completeness of necessary documentation prior to deliveries and installation.
• Support on-site coordination for project managers and installation crews as required.
• Assist in project closure documentation and activities.
• Identify process improvements to enhance coordination, communication, and operational workflows.
• Perform additional tasks to support successful project outcomes and customer satisfaction.

Required Qualifications

• High school diploma or an equivalent qualification.
• Proven skills in organization and project coordination such as scheduling, tracking, and documentation management.
• Exceptional verbal and written communication capabilities.
• Client-centric and professional approach in interactions with vendors, clients, and colleagues.
• Capability to handle multiple simultaneous projects and shifting priorities.
• Strong attention to detail, persistence, and problem-solving skills.
• Basic understanding of logistics, deliveries, installations, inventory, and order tracking.
• Competency with spreadsheets, emails, collaborative platforms, and standard office/project management software.
• Ability to function independently while contributing positively within a team environment.
• Willingness to be present full-time at the Glendale, Arizona location.
• Flexibility to support project managers and installation teams on-site as necessary.

Preferred Qualifications

• Associate or Bachelor’s degree in business, project management, operations, or related disciplines.
• Previous experience in project coordination, operations, logistics, customer service, or administrative roles.
• Background in commercial furniture, construction, interior design, facilities, installation, or closely related sectors.
• Familiarity with furniture ordering, delivery, installation, and project closure procedures.

Compensation

This role offers an annual base salary of $50,000 complemented by commission payments structured according to company policy and individual eligibility.

Success Indicators

• An effective Project Coordinator maintains thorough records, communicates proactively, anticipates project needs, and ensures task completion. They enable account and project managers to operate efficiently, keep field crews prepared, clients informed, and uphold smooth project execution aligned with schedule and objectives.