Project Administrator

Overview

Olive Tree Consulting Group is in search of a dedicated Project Administrator to support our advisory services for a key Saudi client. This full-time role plays a vital role in reinforcing the management processes and organizational habits of our partner by ensuring meticulous project records and smooth logistics for remote advisory sessions.

Role Scope

Acting as the backbone of our consulting engagements, this position focuses on detailed documentation and coordination that enable strategic recommendations to translate into clear actions. Your work will be key to maintaining precise written records and ensuring every meeting concludes with actionable follow-ups, all within a fully remote setting that demands strong organizational skills and clarity.

Key Responsibilities

• Participate in remote advisory meetings to capture straightforward and accurate notes and decision summaries.
• Manage and organize digital project folders, keeping all templates and files up to date and readily accessible.
• Coordinate schedules for meetings involving multiple parties across various time zones.
• Monitor project timelines and send courteous reminders to team members approaching deadlines.
• Compose weekly progress reports that clearly summarize status without unnecessary jargon.
• Prepare agendas and circulate relevant materials prior to meetings.
• Refine and streamline internal administrative procedures to increase efficiency.
• Maintain updated contact lists and ensure communications channels remain functional.
• Assign clear ownership and deadlines to documented actions arising from meetings.

Candidate Profile

We seek individuals who thrive on orderliness and clarity, with a keen eye for missing documentation or misplaced files. Comfort with autonomous time management and focus in a remote environment are essential, along with excellent written English skills for concise note-taking. Flexibility, calmness amid shifting schedules, clear communication across diverse groups, high reliability, and accuracy are prioritized over extensive corporate tenure.

Desirable Experience and Skills

• Basic knowledge of project management software or collaborative document platforms.
• Background in detail-oriented roles such as data coordination or administrative support.
• Experience with administrative tasks gained through internships or academic projects.
• Proficiency in common office applications for document creation and spreadsheets.
• Interest in organizational dynamics and process optimization.
• Capability to distill lengthy discussions into concise, actionable bullet points.

Compensation and Work Environment

This fully remote position offers a competitive salary appropriate for an entry-level role. The opportunity includes insight into focused advisory practices and contribution to a significant project for a leading Saudi organization. Our company fosters a professional yet supportive culture that emphasizes clear work-life boundaries and effective productivity during working hours.

About Olive Tree Consulting Group

We specialize in advising leadership teams on recurring management challenges positioned between strategic planning and day-to-day execution. Our approach focuses on practical improvements in decision-making, meeting efficiency, and ownership clarity to prevent stalled priorities and reopened decisions. We advocate for succinct written records and straightforward management rhythms rather than elaborate transformations or vague alignments, helping teams develop sustainable structures to progress independently.