Office Operations Manager

About the Role

We are seeking an Office Operations Manager to oversee and streamline our daily office functions. This pivotal role supports a dynamic and fast-paced environment, requiring the ability to manage planned initiatives alongside immediate urgent requests effectively. You will ensure office spaces are welcoming and efficiently managed, fostering a comfortable workplace culture.

Key Responsibilities

• Manage and improve office operations, including procurement, supplier relations, and inventory control.
• Maintain office spaces, work areas, kitchen, and shared spaces to be clean, organized, and fully operational.
• Oversee daily operational duties such as receiving deliveries, coordinating large orders, minor maintenance, and storage management.
• Handle multiple ongoing tasks in a high-energy setting while prioritizing sudden, unplanned tasks as they arise.
• Work closely with IT, Finance, and People teams to maintain efficient and compliant processes.
• Assist with onboarding and offboarding procedures in collaboration with People Operations and IT departments.
• Serve as the main liaison for external partners like suppliers, insurance consultants, and property managers.
• Analyze office utilization and expenses to find areas for cost-saving and support reporting functions.
• Ensure adherence to health, safety, and security standards within the office.
• Organize internal events and support initiatives that enhance employee engagement and sustainability.
• Remain adaptable as priorities evolve, revising plans to meet changing business demands.

Candidate Profile

• Minimum of two years' experience in office management or related fields, preferably with hospitality or event management background.
• Fluency in German (C1 level minimum) and English; additional European languages are an advantage.
• Excellent organizational abilities combined with a dependable, structured, and solution-focused work style.
• A proactive and positive approach fostering an enjoyable office environment.
• Strong ability to manage stress and maintain composure in a fast-paced setting, efficiently balancing competing priorities.
• Comfortable with ambiguity and capable of immediate prioritization of emerging tasks.
• Collaborative approach with proven experience working across departments and engaging multiple stakeholders effectively.
• Deep understanding of the needs of a modern office environment and enthusiasm for cultivating a positive workplace culture.

What We Provide

• Spacious, dog-friendly office loft located by the canal in Berlin-Kreuzberg, designed for collaboration and comfort.
• Flexible working conditions including options for remote work and arranging workations.
• Opportunities for personal growth as a Sustainability Ambassador contributing to impactful projects.
• Diverse, international team culture emphasizing ownership, cooperation, and career development.
• Annual budget dedicated to learning and frequent internal workshops for professional advancement.
• Benefits supporting sustainable commuting such as Deutschland Ticket and Job Bike program.
• City-wide gym membership and mental health resources through specialized programs.
• Complimentary beverages, fresh fruit, snacks, along with regular team-building events and volunteering options.

Equal Opportunity Statement

We are dedicated to fostering a diverse workplace and proudly operate as an equal opportunity employer. Employment consideration will be given to all qualified applicants without regard to race, color, religion, gender, gender identity, sexual orientation, national origin, genetics, age, or other distinguishing characteristics.