Media Assistant

About Planned Parenthood Federation of America

Planned Parenthood is a leading provider and advocate for affordable, high-quality sexual and reproductive health care and education across the United States. It operates through independently incorporated affiliates providing services with compassion, respect, and a focus on equitable access. PPFA supports public education and advocacy related to sexual and reproductive health, pairing health center services with community and school programs as well as digital resources.

PPFA and its advocacy branch, Planned Parenthood Action Fund (a separate 501(c)(4) organization), strive to influence legislative and electoral activities aligned with their mission. The Communications Department within the External Affairs division supports these efforts by delivering strategic communications guidance and tactics.

Role Purpose

The Media Assistant provides key administrative and operational support to the communications team, particularly the federal, state, and Latino advocacy communications groups. Responsibilities include monitoring media coverage, managing media requests, producing a daily tipsheet, maintaining media contact lists, and extending Planned Parenthood's media outreach.

Key Responsibilities

• Manage and respond to incoming media inquiries through phone and email channels, ensuring appropriate distribution and follow-up.
• Monitor, compile, and circulate relevant media coverage in English and Spanish promptly to team members, including creating comprehensive daily news summaries.
• Maintain and update media lists and assist in distributing press materials via software systems and manual processes.
• Upload media content to Planned Parenthood's websites and organize electronic files for easy access.
• Prepare and disseminate the team's daily tipsheet to journalists and produce additional communications collateral as required.
• Organize logistics and agenda-setting for conference calls involving internal teams and media representatives.
• Support vendor relations by identifying and managing external partners involved in innovative communications products.
• Assist with media engagements featuring Planned Parenthood spokespeople and recommend improvements to enhance tipsheet readership and internal workflows.
• Perform other relevant duties as assigned.

Qualifications and Skills

• Bachelor’s degree or minimum two years of relevant work experience preferred.
• Strong skills in writing, organization, and customer service.
• One to two years of experience in media relations or customer service preferred.
• Interest in and familiarity with the news media landscape highly desirable.
• Preferred knowledge of sexual and reproductive health and rights issues.
• Detail-oriented with the ability to manage multiple tasks efficiently in a fast-paced environment.
• Adaptability and problem-solving skills for learning and troubleshooting new systems and processes.
• Spanish language proficiency is an asset but not mandatory.
• Understanding and respect for cultural diversity and experience working with diverse teams.
• Proficient in Google Suite (Gmail, Docs, Drive, Calendar), email marketing platforms, and media management systems.

Additional Information

Salary offered ranges between $65,000 and $68,000 annually. Travel is expected to be minimal, between 0% and 15%, domestically. Planned Parenthood emphasizes a workplace culture called "In This Together" that promotes belonging, learning, and recognizes individual contributions.

PPFA is an equal opportunity employer committed to diversity, inclusion, and maintaining a discrimination-free work environment. It participates in E-Verify and prohibits discrimination on the basis of race, religion, gender identity, sexual orientation, disability, and other protected characteristics.