Executive Secretary

Job Overview

The Executive Secretary to the CEO provides comprehensive administrative assistance, ensuring effective management of the CEO’s calendar, priorities, and communications. This position plays a crucial role in supporting the leadership team at Jadeer Logistics Services Company by facilitating strategic planning and coordination within the company. Maintaining professionalism, confidentiality, and a thorough understanding of corporate goals and stakeholder relations is paramount.

Education and Experience Requirements

• A bachelor’s degree in business administration, Executive Support Services, or a related discipline.
• Additional certifications in Executive Assistance or Office Management are advantageous.
• At least five years of experience assisting C-level executives, ideally within logistics, supply chain, or sizable corporate environments.

Key Responsibilities

• Manage the CEO’s daily schedule, organize meetings, and coordinate internal and external appointments meticulously.
• Draft, review, and format high-level documents such as reports, presentations, and business correspondences.
• Act as the central liaison between the CEO and departments, clients, board members, government agencies, and other external partners.
• Coordinate board and executive meetings: prepare agendas, take minutes, track follow-ups, and report on action items.
• Handle incoming communication channels, prioritize messages, and compose responses as needed.
• Safeguard confidential information with utmost discretion and professionalism.
• Arrange complex travel plans, including visas, accommodations, flights, and transport, and manage related expense documentation.
• Monitor and ensure timely follow-up on strategic initiatives and projects delegated by the CEO.
• Support interdepartmental initiatives and special projects as assigned.
• Ensure compliance with Jadeer's corporate governance and executive reporting standards.
• Assist the CEO in tracking and supporting execution of strategic goals across departments to promote growth, compliance, and transformation efforts.