Executive Secretary

Role Overview

We are seeking a dedicated Executive Secretary to join our team in Doha, Qatar on a full-time and on-site basis. This role involves providing comprehensive administrative and organizational assistance to the company's management, owner, and senior leadership team.

Key Responsibilities

• Manage calendars and schedule appointments to optimize leadership’s time.
• Coordinate travel plans including arrangements for business trips.
• Draft and prepare correspondence and detailed reports.
• Maintain organized and accurate filing systems and company records.
• Handle confidential information with the utmost discretion.
• Facilitate internal and external communications efficiently.
• Track and follow-up on action items and deadlines to ensure timely completion.
• Collaborate with internal teams and external stakeholders effectively.
• Support company secretarial duties such as preparing agendas and meeting minutes.
• Assist in organizing executive events and meetings related to hospitality.

Qualifications and Experience

• Strong clerical abilities including document management, data entry, and office organization.
• Excellent verbal and written communication skills to interact professionally with various stakeholders.
• Experience in company secretarial functions, including meeting agenda and minutes preparation.
• Proven expertise in executive support tasks like calendar and travel management.
• Customer service mindset emphasizing professionalism and relationship handling.
• High integrity and confidentiality when managing sensitive data.
• Strong time management and multi-tasking abilities in fast-paced settings.
• Background in hospitality, food and beverage, or corporate sectors is advantageous.

Job Requirements

• Bachelor’s degree in a relevant field.
• Minimum of 3 to 5 years experience in an executive, office assistant, or administrative position.
• Possession of a valid Qatar driving license.
• Fluency in English and Arabic, both spoken and written.
• Proficiency with office software including MS Office, email, and calendar management tools.
• Experience with document management systems is preferred.