Executive Assistant

Position Overview

CGI is seeking a highly capable Executive Assistant to provide dedicated administrative support to our Business Unit leader at our downtown Toronto office located at 250 Yonge Street. This contract role spans 13 months and demands a professional with exceptional energy, discretion, and the foresight to anticipate needs proactively. The ideal candidate has a proven background supporting senior leadership in fast-paced consulting environments, demonstrating fluency in both business and technical terminology.

This position requires a hybrid work arrangement with a minimum in-office presence of four days per week, subject to change.

Key Responsibilities

• Deliver confidential executive support to one or more Vice Presidents and their director teams.
• Manage internal and external scheduling proactively, including real-time calendar coordination.
• Prioritize and screen requests such as visitor inquiries, calls, and correspondence.
• Compile, verify, and analyze information for use in various executive documents including memos, speeches, presentations, and reports.
• Ensure effective communication flow between executives and internal staff as well as external contacts like clients and the media.
• Handle external requests with diplomacy and tact.
• Maintain administrative processes including managing mail, travel bookings, expense reporting, and approvals in compliance with company policies.
• Coordinate large-scale events, conferences, and executive group activities including planning and organization.
• Prepare multimedia presentations and related collateral using MS PowerPoint, Word, and Excel.
• Create planning documentation and liaise with vendors and partners.
• Monitor project timelines and budgets as necessary.
• Participate in special projects as assigned.

Candidate Qualifications

• Minimum of 5 years’ experience providing senior executive level administrative support within large organizations.
• Self-starting, resourceful, and able to excel in dynamic, multitasking environments involving technical and administrative duties.
• Highly proactive with a professional demeanor and a strong sense of urgency.
• Proven track record of achievement and professionalism.
• Excellent prioritization and multitasking capabilities with minimal supervision.
• Strong professionalism, customer service skills, and accuracy in work.
• Exceptional discretion, independent judgment, and diplomatic approach.
• Dependable, confidential, and punctual.

Required Skills

• Outstanding verbal and written communication skills; knowledge of French is advantageous.
• Expertise in planning and organizational skills.
• Professional corporate presence combined with excellent interpersonal skills.

Technical Proficiencies

• Advanced proficiency in Microsoft Word, PowerPoint, and Excel.
• Calendar management expertise.
• Experience in meeting and event planning/management.
• Skilled in preparing and coordinating presentations.

Compensation

The estimated salary range for this role is $65,000 to $115,000 annually, subject to factors such as skill set, location, experience, qualifications, and certifications. Compensation decisions are individualized based on candidate credentials.

Additional Information

CGI fosters a culture of ownership, collaboration, respect, and inclusion, encouraging employees to contribute fully and shape career paths with global resources. We prioritize health and well-being, diversity, and fairness through every stage of the recruitment process. Reasonable accommodations are available upon request.

Join one of the largest IT and business consulting firms globally, where your contributions and development are valued.