Executive Assistant to the CEO & Project Manager

About the Role

Based in Eggenfelden, Bavaria, join a forward-thinking digital health scale-up specializing in advanced administrative and billing software tailored for dental clinics and practices throughout Germany. As the seventh highest-ranked solution nationally among approximately thirty-eight competitors, the company operates from a contemporary service hub and is driven to enhance healthcare operational efficiency through innovative software and services.

This full-time on-site role places the Executive Assistant and Project Manager at the heart of a compact, performance-driven team of 16, partnering closely with the CEO to advance strategic projects and foster operational expansion across departments.

Primary Responsibilities

• Lead and oversee vital strategic projects from thorough initial research and concept development through to implementation and launch.
• Support the CEO by preparing strategic insights and operational materials grounded in data analysis for informed decision-making.
• Ensure seamless coordination among different departments to successfully meet project deadlines and goals.
• Create presentations, comprehensive reports, and other materials to keep leadership and external partners informed.
• Track and evaluate key performance indicators, managing risks proactively to avoid obstacles.
• Enhance internal processes by serving as a communication nexus between executive leadership and functional team leads.

Candidate Criteria

• Languages: Must possess native proficiency in German (C2 level) and business fluent English (C1 level).
• Education: Hold a Master's degree (e.g., M.A., M.Sc., MBA) in Business Administration or a closely related discipline.
• Experience: Have accumulated at least three years (ranging between two to six years) in relevant fields such as management consulting, venture capital, digital health, or software sectors.
• Skills: Demonstrated expertise in project management accompanied by strong analytical capabilities and strategic thinking.
• Location Requirement: Committed to working 100% on-site in Eggenfelden with occasional travel.

Additional Qualifications (Valued)

• Experience working with CRM software platforms.
• Knowledge of ISO certification standards and procedures.
• Background as an Executive Assistant, Chief of Staff, or in a similar strategic support capacity.

Desired Personality Traits

• Proactive problem solver who is independent, communicative, and energetic.
• Strong curiosity, integrity, and a dedication to delivering high-quality results.

Compensation and Benefits

• Direct collaboration with the CEO offering clear communication channels and genuine ownership of responsibilities from the outset.
• Opportunity for rapid professional growth through broad exposure to executive strategy and project leadership.
• Competitive remuneration package featuring an annual gross salary between €55,000 and €65,000, complemented by a 10% performance bonus and extensive company benefits.
• Participation in a mission-driven company leveraging cutting-edge technology with substantial societal impact in healthcare.