Executive Assistant to the CEO

Role Overview

We are looking to hire an Executive Assistant to support our CEO in a pivotal and visible role that goes beyond standard administrative tasks. This role offers an excellent learning opportunity for someone early in their career eager to understand the workings of a business at the crossroads of e-commerce and entertainment.

Key Responsibilities

• Manage and coordinate the CEO's calendar and travel arrangements, liaising effectively with internal teams, external partners, and vendors.
• Prepare, format, and proofread a variety of documents including agendas, memos, project plans, presentations, and materials for special assignments.
• Create and maintain multiple trackers, reports, databases, and other essential administrative tools.
• Gradually develop skills in prioritizing meetings, planning appropriate durations, vetting agendas, and ensuring necessary information is shared beforehand.
• Establish and nurture strong partnerships with company leadership through consistent follow-up and a sense of urgency.
• Address requests promptly, which may involve working beyond normal business hours including evenings and weekends.
• Be present onsite five days a week to facilitate frequent collaboration with teams, speeding up problem solving and operational flow.

Candidate Profile

• A strong interest in gaining hands-on business experience by supporting an entrepreneurial CEO.
• Meticulous attention to detail and a commitment to completing tasks efficiently and accurately.
• Quick adaptability to acquire new skills and learn organizational processes.
• Effective problem-solving abilities with resilience to persist through challenges.
• Excellent communication skills showcasing professionalism, helping positively represent the company externally.
• Ability to build rapport marked by maturity, professionalism, directness, and a good sense of humor.

Additional Details

This position requires consistent onsite presence in New York, NY. Occasional work outside regular hours may be necessary to meet urgent requests.

Compensation

Salary range for this role is $60,000 to $75,000 per year.