Executive Assistant - Remote (Cape Town)

Role Overview

We are seeking a skilled Executive Assistant located in South Africa to provide top-tier support to senior executives of UK-based companies. This fully remote role requires managing complex schedules and communications while working UK business hours.

Key Responsibilities

• Deliver comprehensive administrative support to senior leaders.
• Manage intricate calendars, appointments, and scheduling across different time zones.
• Coordinate domestic and international travel arrangements, including accommodations and itineraries.
• Prepare business correspondence, reports, presentations, and meeting materials.
• Organize both virtual and in-person meetings with agendas and minute-taking.
• Screen and prioritize emails and manage executive inboxes efficiently.
• Interface professionally with clients, suppliers, and internal teams.
• Track action points to ensure deadlines are adhered to.
• Support project coordination and handle various administrative duties.
• Process expenses and maintain accurate financial records when required.
• Maintain strict confidentiality when managing sensitive information.
• Continuously seek ways to enhance administrative workflows and executive productivity.

Candidate Requirements

• Between 3 to 7 years of experience as an Executive Assistant, Personal Assistant, or Senior Administrative Assistant supporting senior management.
• Proven expertise in managing complex calendars, meetings, and travel planning.
• Strong verbal and written communication skills in English, with a professional telephone demeanor.
• Proficiency in Microsoft Office 365 (Outlook, Word, Excel, PowerPoint, Teams).
• Experience with online collaboration and productivity platforms such as Zoom, Google Workspace, Slack, Asana, Monday.com, or Trello.
• Exceptional organizational abilities with excellent multitasking and time management skills.
• Capacity to work independently with limited supervision while managing multiple priorities.
• High attention to detail along with strong problem-solving capabilities.
• Experience handling confidential information discreetly.
• Stable fiber internet connection with reliable backup power solutions (e.g., UPS or inverter) and a dedicated home office space.
• Willingness and ability to work during UK business hours (usually 09:00 to 17:30 UK time, adjusting for daylight savings).
• Additional advantages include prior experience supporting C-suite executives, working remotely for international companies, familiarity with CRM systems and project management software, minute-taking and board meeting administration experience, and some exposure to finance tasks like expense management or bookkeeping.

Additional Information

This opportunity exclusively targets professionals residing in South Africa. Candidates should have a reliable home office setup to comply with remote work demands. Applications are considered received once submitted; candidates who do not receive feedback within one week should consider their application unsuccessful. Submitted CVs may be retained for consideration for future openings.