Executive Assistant

About Farsight AI

Farsight is an advanced AI platform tailored for financial service firms, including investment banks and private equity groups, automating complex workflows that typically consume 80% of time. By streamlining the creation of initial drafts for presentations, models, and pitches, Farsight enables these institutions to prioritize key tasks while uncovering insights their financial-focused AI uniquely provides.

Role Overview

This pivotal position directly supports the CEO, CTO, and COO, serving as the operational anchor that ensures the leadership team remains focused and efficient within a fast-paced Series A startup. The role demands proactive ownership, anticipation of needs before they arise, and a commitment to maximizing executive effectiveness. Maintaining confidentiality and managing essential communications with high stakes are among key duties. The office is located in Manhattan, New York City, with a hybrid schedule requiring presence four days per week on-site and remote work on Fridays.

Key Responsibilities

• Handle intricate scheduling and calendar management for CEO, CTO, and COO across multiple agendas.
• Coordinate complete travel arrangements including flights, accommodations, transportation, and detailed itineraries.
• Compose, review, and oversee correspondence on behalf of the CEO with investors, partners, and clients.
• Prepare briefing notes, meeting agendas, and relevant documentation for various internal and external meetings.
• Monitor open tasks, follow-ups, and action points to guarantee thorough completion.
• Maintain the utmost discretion with sensitive and confidential information.

Recruiting Coordination (20-30% of Role)

• Organize interview schedules involving candidates, hiring managers, and interview panels.
• Ensure effective candidate communication to foster a positive hiring process experience.
• Keep recruiting trackers updated and support pipeline management as the organization expands.
• Collaborate with recruiting teams to enhance logistics and improve procedures.

Office and Operations Support

• Oversee daily office operations to ensure a conducive environment and resources for optimal team performance.

Qualifications and Experience

• 2 to 4 years experience as an Executive Assistant, preferably to founders or C-suite executives within startups or fast-growing companies.
• Exceptional organizational skills with strong initiative and perseverance.
• Ability to remain composed and manage multiple competing priorities simultaneously.
• Excellent verbal and written communication skills, representing executive leadership professionally.
• High confidentiality standards and professionalism when dealing with sensitive matters.
• Proactive problem solver who anticipates needs and addresses issues before they arise.

Preferred Additional Qualifications

• Experience working with founding teams or CEOs at Series A/B startups.
• Familiarity with productivity and collaboration platforms such as Notion, Linear, Slack, and Google Workspace.
• Exposure to recruiting coordination or people operations functions.

Compensation and Benefits

• Annual salary between $75,000 and $85,000, commensurate with experience.
• Equity stake reflective of Series A funding stage.
• Comprehensive medical, dental, and vision insurance coverage.
• Unlimited paid time off policy.

Additional Information

Farsight AI is committed to equal employment opportunities and diversity. The position involves working primarily on-site four days per week in New York City with remote work on Fridays.